Manager, Portfolio Operations
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Job Summary
Allied is a leading owner-operator of distinctive urban workspace in Canadas major cities. Our work is grounded in a clear purpose: to provide knowledge-based organizations with distinctive urban environments that support creativityconnectivityand human wellness.
Our vision is more expansive. Weseekto make a continuous contribution to cities and culture that elevates and inspires the humanity in all of informs how weoperate how wedesignand how welead.
Real estate for usis not a passive investment. Itis a profoundly human endeavourone that must promote wellness sustainabilitydiversityand creativitytoday and for generations to come.
Allied is also a place to build a career of consequence. If you are looking for work that is thoughtfultangibleand enduringwork that contributes meaningfully to cities and the people who inhabit themyou will find purpose here.
For more information onAlliedsapproach to city-building visit ourInsightspage.
Oversee the operational performance and strategic planning of a portfolio of commercial real estate assets ensuring consistent execution of Allieds standards across property operations asset planning and user experience.As Manager Portfolio Operations you will drive operational excellence by supporting crossfunctional teams strengthening internal and external partnerships and advancing initiatives that enhance asset value and portfolio performance.
Reporting to the VicePresident Portfolio Operations you will support Portfolio Operations Technical Services Security tenants and internal teams in delivering highquality operations across the portfolio. You will contribute to asset planning financial performance risk mitigation and the execution of capital sustainability and repositioning initiatives. You will work closely with multiple stakeholders to ensure propertiesoperateefficientlycompliance requirements are met and portfolio performance aligns with Allieds operational and financial expectations.
- Coach develop and mentor direct and indirect team members to achieve company expectations.
- Foster a spirit of teamwork collaboration and unity among all departments.
- Assist with setting individual team members annuals goals.
- Ongoing review of goals and performance.
- Provide effective performance feedback and appropriately communicate through department meetings one on one meetings and regular interpersonal communication.
- Review and implement measures to address opportunities identified in annual employee engagement survey.
- Engage and manage suppliers and contractors to ensure that all required services are being performed in accordance with service level agreements.
- Conduct property inspections in the context of reviewing and improving the asset plans and ensuring quality control.
- Liaise with internal experts and consultants on life safety and environmental matters.
- Oversee property administration and legal matters pertaining to portfolio.
- Liaise with external consultants to review and appeal property tax assessments.
- Support building intelligence initiatives within portfolio.
- Collaborate with Technical Services team on execution of preventative maintenance program and day-to-day facilities management.
- Support Technical Services and Development teams in execution of repositioning projects base building capital projects energy retrofits landlords work and tenant leasehold improvements.
- Support Energy Management team in execution of sustainability plan to reduce energy and water consumption carbon emissions and maximize waste diversion within portfolio to achieve corporate ESG targets.
- Lead process for third-party building certifications if applicable.
- Ensure compliance with all national provincial and municipal legislation regulations and codes including health and safety and environmental programs.
- Support the Life Safety and Security team and as appropriate respond to after-hours emergency calls by going to the site and taking the necessary actions required.
- Ensure compliance with management agreements as required.
- Other duties as assigned.
- Provide strategic portfolio and property planning including leading the preparation of Asset Plans and Annual Property Budgets.
- Identify and prepare cash flow analysis of value creation opportunities within the portfolio.
- Make recommendations regarding leasing strategies property operations and capital improvements in respect of each property and support or execute as required.
- Support the acquisition development and disposition of properties actively participate in the due diligence process and oversee the transition of new assets into the portfolio and implementation of underwriting plans.
- Implement and manage risk mitigation strategies for the portfolio.
- Conduct thorough market research to support Asset Plans and new investment opportunities.
- Lead inter-departmental monthly financial reviews to ensure timely delivery of results and the advancement of key strategic priorities.
- Work collaboratively with the Technical Services Energy Management Life Safety and Security Property Accounting Leasing and Development teams to execute property-specific asset plans and deliver results in accordance with the annual operating and capital budget to maximize portfolio NOI FFO AFFO and NAV.
- Manage the accounts receivable process to ensure timely collection of monthly rent and tenant charges assist with difficult accounts.
- Provide input on the appraisal of all assets within portfolio.
- Forecast and monitor all financial and non-financial metrics.
- Ensure exceptional customer service delivery.
- Build strong relationships with users through regular interactions and Allieds User Engagement Program.
- Review user surveys and implement measures to enhance user satisfaction and retention.
- Lead or support new user onboarding.
- 3-5 years of relevant commercial real estate industry experience in multiple disciplines including asset management property management acquisitions and leasing.
- Undergraduate degree in Business Economics Finance or Real Estate.
- Highly developed written and oral communication skills.
- Strong people management abilities including a proven ability to build relationships.
- Strong analytical and strategic thinking capabilities.
- Strong knowledge of and experience with financial modeling and analysis including Microsoft Excel.
- Working knowledge of real estate valuations and returns.
- Solid understanding of building fundamentals and construction.
- Ability to work in a fast-paced environment and carry out multiple responsibilities simultaneously.
- Team player attitude.
- MBA and/or graduate degree in real estate or finance.
- Industry designations.
- Knowledge of Yardi.
Allieddeterminesindividual compensationby work location and other factors including relevant experienceeducationand internal equity.
Note: The listed salary range does not reflect total compensation and rewards. We encourage all qualified candidates to apply.
This role is a current vacancy on the Allied team.
At Allied total rewards are designed with the same perspective that shapes ouroperations. They are intended to support sustained contributioncreativityand a genuine sense of ownership in the work we do.
In practice this includes:
Shared financial success and an ownership mindset
Eligible employees participate in performance-based bonus programs and a retirement savings program with the option to invest in traditional funds or Allied units. This approach aligns individual effort with Allieds long-term performance and reinforces a sense of ownership at every level of the organization.
Intentional presence and time off
In addition to vacation employees receive six personal days and half-daysbefore statutory holidays. Allied supports flexibility whilemaintaininga strongin-personculture. This reflectshow we collaborate most effectively and how weoperateas a business.
Healthwellbeingand support
Comprehensive company-paidhealth benefits include vision and dental coverage along with a healthcare spending account. An employeeassistanceprogram is available to provide confidential support when it is needed.
Growth through leadership and exposure
Allied believes in leadership at every level. Employees are encouraged to contribute beyond the boundaries of their role collaborate acrossdisciplinesand develop a broad understanding of the business. For those drawn to real estate this includes uncommon exposure to how buildings organizations and cities evolve through hands-on experience and shared responsibility.
Professional development grounded in practice
Learning at Allied is both formal and experiential. Ongoing professional development and a mentorship program support growth through structured learning and day-to-day engagement with experienced colleagues across the organization.
Purpose and connection beyond work
Each year employees are provided with a paid volunteer day to contribute time and effort to a cause that is personally meaningful to themreflecting our belief that contribution extends beyond the workplace.
If you are motivated by the role real estate plays in shaping cities and cultureand want your work to contribute to that effortwe encourage you to apply.
Moreinsight into life at Allied including ourESG and EDIinitiatives canbe found inourannual ESG report.
*Temporary or contract roles may not qualify for all the benefits listed and some roles may follow a modified total rewards will confirmwhat benefits you qualify for during the recruitment process.
We value human connection and experience. WhileAllied uses technology including AI-enabled tools to support administrative efficiency all screening assessment and hiring decisions are made by people.
We arecommitted to hiring the most qualified candidates with a dedication towards supporting diversityequityand inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender ethnicity origin sexual orientationdisabilityand socioeconomic background. Diverse perspectives strengthen our organization and help us deliver better outcomes for our tenantspartnersand communities. All qualified candidates are encouraged to apply.
We strive to provide an accessible recruitment experience and welcomereasonableaccommodation requests at any stage of therecruitmentprocess. Please reach out toemailprotectedif support is needed.
We look forward to receiving your application.
Required Experience:
Manager
About Company
Allied Properties REIT is a leading owner and developer of urban office space that enhances profitability for business tenants operating in Canada.
