Faculty Financial Coordinator

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Posting Information:
This posting is for an existing vacancy.

The internal posting deadline for this position is October 8 2026 at 11:59PM.

Job Description:

Primary Purpose

The Financial Coordinator supports the administration and coordination of financial operations for assigned departments faculties portfolios institutes or administrative units. The role contributes to accurate timely and compliant financial operations by administering financial processes maintaining financial information supporting monitoring and reporting activities and providing information and guidance on established financial requirements.

Within the Faculty of Mathematics the Financial Coordinator supports financial operations for assigned departments and units including operating endowment and research funds and Faculty-specific financial activities. The role provides financial process support to Faculty stakeholders and supports the administration of Math-specific funding and financial requirements within established University policies and procedures.

Key Accountabilities

Faculty of Mathematics Financial Support

• Coordinates financial activities and requirements for units within the Faculty of Mathematics.

• Supports the administration and monitoring of operating and research funds including maintaining information on funding sources commitments key dates and financial activity.

• Supports Faculty-specific financial activities including the administration of Math Endowment Fund claims invoices project funding student claims and related records.

• Provides information and guidance to Faculty stakeholders regarding established financial processes documentation requirements account coding approvals and transaction requirements.

• Maintains tracking information and supporting documentation for Faculty-specific financial activities and identifies matters requiring follow-up or escalation.

• Supports the consistent application of University financial policies procedures and internal controls to Faculty-specific activities.

Financial Operations

• Coordinates and administers financial transactions including expense reimbursements purchasing transactions invoices journal entries deposits transfers and related documentation.

• Reviews financial transactions for completeness accuracy appropriate approvals supporting documentation and compliance with University policies and procedures.

• Investigates transaction discrepancies and coordinates corrections or resolutions as required.

• Maintains accurate financial records supporting documentation and audit trails.

• Supports procurement activities including reviewing purchasing requirements coordinating purchases and ensuring compliance with applicable procurement policies procedures and delegated authorities.

• Assists with month-end and year-end financial activities.

• Provides information and guidance to stakeholders regarding established financial systems processes and requirements.

Financial Monitoring and Reporting

• Monitors financial activity within assigned portfolios and identifies unusual transactions variances deficits commitments or outstanding items requiring follow-up.

• Extracts compiles validates and organizes financial information from University systems.

• Prepares regular and ad hoc financial reports to support operational requirements and decision-making.

• Maintains information related to budgets expenditures commitments and financial activity.

• Supports forecasting and budget administration processes through data collection reconciliation and reporting activities.

Financial Controls and Compliance

• Applies established financial controls procedures and administrative practices to assigned financial activities.

• Conducts reviews and reconciliations to ensure accuracy and integrity of financial records.

• Supports compliance with University policies procedures sponsor requirements and applicable financial guidelines.

• Identifies discrepancies control gaps or process concerns and escalates issues as appropriate.

• Supports internal and external audit activities through the preparation and provision of financial information and documentation.

Financial Support and Improvement

• Provides information and guidance to faculty staff managers and other stakeholders regarding established financial processes procedures documentation requirements and transaction requirements.

• Supports stakeholders in resolving routine financial issues and discrepancies and escalates complex or non-routine matters as appropriate.

• Builds effective working relationships with stakeholders and central administrative units.

• Supports consistent application of financial procedures and practices through information sharing and guidance.

• Identifies opportunities to improve financial processes and administrative practices and communicates recommendations to the appropriate level.

• Participates in the testing implementation and enhancement of financial systems tools and processes.

• Contributes to special projects and initiatives supporting financial operations as assigned.

Required Qualifications

Education

• Undergraduate degree or post-secondary diploma in accounting finance commerce business administration or a related field or an equivalent combination of education and experience.

Experience

• 1 to 2 years of progressively responsible experience supporting financial administration accounting reconciliations reporting budgeting support or related financial functions.

• Experience working with financial systems data analysis tools and reporting applications.

• Experience interpreting and applying financial policies procedures and administrative guidelines.

• Experience working within a large complex organization is an asset.

Knowledge/Skills/Abilities

• Working knowledge of accounting principles and financial administration practices.

• Ability to apply established financial policies procedures controls and administrative practices to assigned activities.

• Analytical and problem-solving skills with the ability to review financial information and identify discrepancies or issues requiring follow-up.

• Organizational and prioritization skills with the ability to manage multiple financial activities deadlines and competing demands.

• Effective communication and stakeholder relationship management skills.

• Ability to exercise judgment in resolving routine financial issues and determining when matters require escalation.

• Ability to work independently within established procedures while effectively collaborating with others.

• Strong attention to detail and commitment to accuracy in financial records and transactions.

• Proficiency with Microsoft Excel and financial information systems.

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research learning teaching and community building and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students faculty and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity anti-racism and inclusion. As such we encourage applications from candidates who have been historically disadvantaged and marginalized including applicants who identify as First Nations Métis and/or Inuk (Inuit) Black racialized a person with a disability women and/or 2SLGBTQ.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application interview or workplace accommodation requests please contact Human Resources or ext. 45935.