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Executive Assistant

McMan Calgary

Job Location:

Calgary - Canada

Monthly Salary: $ 67159 - 74621

Posted: 14 May 2026 (30+ days ago)

Application Deadline: 11 August 2026

Vacancies: 1 Vacancy

Job Summary

Support leadership. Strengthen our impact.

At McMan Calgary & Area connection is at our core. Every year we make a meaningful difference in the lives of more than 5000 children youth adults and families by providing programs and services that support those with complex needs including mental health challenges addictions homelessness poverty and disabilities. We believe in everyones deep and infinite worth and no matter who you are we will walk alongside you.

Through our work we rebuild integrate and strengthen connections to self peers families communities support professionals and the land because people need people. Our sense of well-being identity and belonging comes from relationships and healing happens through these connections. Professional supports are there for a season or a reason not a lifetime because our goal is to empower individuals and families to thrive independently.

THE ROLE

Reporting to the Executive Director the Executive Assistant provides senior level executive administrative and governance across McMan Regional and provincial structures. The role functions as a trusted partner to the Executive Director supporting day to day effectiveness through meetings coordination briefings correspondence and preparation of executive level materials.

In addition the role plays a key coordinating function to regional and provincial governance activities including preparation for Boards Committees Annual General meetings annual reports and organization reporting. The Executive Assistant supports the flow of information from Regional Executive Directors and consolidates material to support provincial governance and decision making.

Operating with a high degree of independence discretion and judgement the role is integral to supporting executive leadership effective governance accountability and organizational continuity.

KEY RESPONSIBILITIES

Executive Assistant to the Executive Director

Administrative & Executive Support

Act as the primary administrative partner to the Executive Director exercising independent judgment to prioritize competing demands and manage sensitive matters
Manage screen and prioritize correspondence inquiries and information flow on behalf of the Executive Director
Draft edit and prepare executive correspondence briefing notes reports and internal/external communications
Support executive decision making through research synthesis of information and preparation of high-quality documents and presentations

Scheduling & Coordination

Proactively manage the Executive Directors complex calendar including meetings travel conferences and competing deadlines
Coordinate logistics for meetings teleconferences videoconferences and events including agendas materials attendance and followup
Maintain organizational calendars and tracking systems for governance leadership and organizational deliverables

Information Management

Collect analyze and synthesize data to support executive decision-making
Develop organize and maintain secure electronic and physical filing systems
Record maintain and retrieve historical records meeting documentation and institutional knowledge

Confidentiality & Risk Management

Safeguard confidential sensitive and privileged information in accordance with organizational policy privacy legislation and best practices
Demonstrate discretion professionalism and sound judgment in all interactions

Meeting Support & Documentation

Attend internal and external meetings as required; accurately capture discussion points decisions and action items
Prepare review and circulate draft meeting minutes and follow-up documentation
Track action items and support accountability across leadership and crossfunctional teams

Presentation & Reporting

Develop presentations dashboards and executive summaries to inform planning and decisionmaking
Support reporting requirements for leadership funders and governance bodies

Governance & Board Support (Regional & Provincial)

Provide end to end administrative and documentation support for Regional and Provincial Boards including Board of Directors Audit Committees and Annual General Meetings
Coordinate governance processes in accordance with organizational bylaws governance standards and confidentiality requirements
Prepare compile and securely distribute Board and committee materials supporting informed decision making and compliance
Attend Board meetings and committee meetings as required; draft accurate minute resolutions and follow up documentation to ensure accountability and continuity
Support governance follow through records management and institutional knowledge related to Board and committee activities.

Other Responsibilities

Assist with drafting reviewing and formatting organizational policies and procedures
Support special projects initiatives and organizational events as assigned
Provide backup reception and office management support as required
Participate in committees and working groups contributing administrative expertise
Perform additional duties consistent with the scope and seniority of the role

IDEAL CANDIDATE

Education

Diploma or Degree in Office Administration Business Administration or a related field
Equivalent combination of education and significant relevant experience may be considered

Experience

Minimum 4 years of progressive administrative or executive support experience preferably supporting senior leadership or boards
Demonstrated experience supporting governance bodies (Board committees AGM) is strongly preferred
Experience working in a nonprofit human services or communitybased organization is an asset

Skills & Competencies

Core Competencies

Exceptional organizational timemanagement and prioritization skills in a fastpaced environment
High degree of accuracy attention to detail and followthrough
Strong judgment discretion and ability to manage confidential and sensitive information

Communication & Interpersonal Skills

Clear professional written and verbal communication skills
Strong interpersonal skills with the ability to interact professionally with executives Board members staff partners and external stakeholders
Ability to work collaboratively and independently with minimal supervision

Technical Skills

Advanced proficiency with Microsoft Office (Outlook Word Excel PowerPoint Teams)
Experience with virtual meeting platforms (e.g. Teams Zoom etc.)
Experience updating websites social media platforms and using design tools such as Canva or similar
Experience with email marketing platforms (e.g. Constant Contact) and donor or CRM systems (e.g. DonorPerfect or similar)

Assets

Commissioner of Oaths (or willingness to obtain)
Valid Drivers License and access to reliable transportation with appropriate insurance
Current Police Information Check (satisfactory and no more than six months old)

ORGANIZATIONAL RESPONSIBILITIES & EXPECTATIONS

Reflect and demonstrate the Agency Vision in your work.
Represent the Agency in a professional manner.
Complete and maintain all Agency core training related to the position.
Understand and act in accordance with the legislation policies standards and procedures of the program and Agency.
Establish and maintain a collaborative working relationship with colleagues and external stakeholders to foster consistency and collaboration of services.
Know and understand the relationship of the services of his/her program to other Agency programs and to the Agency Mission and strategic direction.
Ensure accuracy confidentiality and safekeeping of agency records.

Employee Benefits & Workplace Culture

McMan provides a robust blend of employee benefits personal days learning & development and the opportunity to contribute to the community at large. Access is provided to most benefits within the first month of employment with a plan that includes income protection health dental paramedical services vision prescription drug coverage an Employee & Family Assistance Program and a Wellness Spending Account. A 100% employer contribution pension plan is also provided after 6 months of employment. With paid vacation a flexible schedule and personal days the organization encourages a work life balance.

Our organization is on an active reconciliation journey. Indigenous protocols Elder guidance and cultural learning are part of our workplace culture. Indigenous staff are supported through relational supervision and cultural practices.

Equal Opportunity

McMan is committed to equity diversity and inclusion and recognizes that a diverse staff benefits and enriches the work environment and contributes to organizational excellence. We acknowledge that Indigenous lived experience community connection and cultural knowledge are valuable forms of expertise. At McMan we welcome applications from qualified individuals from diverse backgrounds and encourage Indigenous applicants to share their experiences in ways that feel meaningful to them.

Next Steps

If this opportunity sounds like a great fit and you feel you have the skills background and the desire to work in an extremely rewarding and challenging environment apply now by providing your COVER LETTER and RESUME explaining your interest in McMan and how you can immediately bring value to this position. If you would like to share your experience in a way that differs from a traditional resume or cover letter please reach out to .

Salary Range:$67159.00 - $74621.00

Closing Date: May 22 2026 (or until a suitable candidate is found)

Submit To: you for applying to McMan. While we appreciate your interest in this role only applicants selected for an interview will be contacted.

Note - the successful candidate will be required to provide satisfactory background checks proof of insurance and work references.

The collection use and retention of personal information will be in accordance with McMan privacy policies and practices. By submitting your resume and personal data to McMan and participating in a personal interview you acknowledge and consent to collecting using and disclosing your personal information by McMan to determine your suitability for employment opportunities.

Required Experience:

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