Construction Site Administrator

Job Title: Construction Administrator

Location: Toronto Ontario

Build whats next at Minto

Working at Minto means being part of something biggerwhere your career is built on purpose progress and possibility. Here employees arent just valuedtheyre celebrated through peer-to-peer recognition team events and a culture that feels like family while honouring every individuals voice.

From day one weve got you covered

From your very first day at Minto youll have access to a rewarding and supportive package designed to help you thrive:

• Competitive compensation with performance-based annual bonus

• Comprehensive benefits starting on day oneincluding unlimited physiotherapy 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service and parental leave

• RRSP matching program and paid time off program to support your future and recharge

• Peer-to-peer recognition platform that celebrates your contributions

• Flexible summer hours to help you make the most of your time

• Professional development and learning support to fuel your growth

• Exciting career paths across a dynamic and purpose-driven organization

Your place in our story

The Construction Administrator provides essential administrative and coordination support to the construction team helping ensure the smooth delivery of residential building projects from construction through homeowner occupancy. This role coordinates homeowner interactions trade partners inspections materials production schedules and closing activities while maintaining accurate records and reporting. Working closely with site supervisors and internal stakeholders the Construction Administrator helps keep projects organized on schedule and responsive to homeowner and operational needs.

Heres how youll contribute

• Support site supervisors by coordinating homeowner touchpoints and scheduling meetings (e.g. Meet the Builder Frame Walks key pick-ups).

• Schedule city inspections and upload records into NewStar.

• Maintain and regularly update weekly closing lists accurately tracking changes to home closings while ensuring smooth coordination with site teams and relevant departments.

• Order materials as required for site needs.

• Manage trade partner coordination ensuring they have the necessary information and equipment to complete tasks.

• Update production schedules in NewStar and ensure accuracy of tracking reports.

• Attend biweekly production meetings document key takeaways track action items and distribute updates to site supervisors trade partners and relevant stakeholders.

• Assist with resolving after-sales complaints and coordinating necessary repairs.

• Support other departments with inquiries related to production materials and homeowner requests.

What you bring to the team

• Heres what will help you stand out. And even if you dont tick every boxwe believe in your potential and are here to support your growth.

• High school diploma required; a college diploma in Construction Home Building Administration or a related field is an asset.

• Minimum of five (5) years of customer service experience preferably in homebuilding or construction.

• Proficiency in Microsoft Office (Word Excel Outlook).

• Knowledge of residential construction processes is an asset.

• Experience with NewStar software is an asset.

• Excellent communication skills (listening verbal and written).

• Strong organizational skills with attention to detail.

• Ability to manage multiple tasks efficiently.

• Maintain a customer service-focused approach proactively addressing homeowner concerns fostering strong relationships and ensuring high satisfaction levels through effective communication and resolution strategies.

• Ability to work independently and collaborate effectively with teams.

Hiring pay range rate:$58000$60000

Pay ranges at Minto are designed to accommodate variations in knowledge skills experience market conditions and locations reflecting our diverse industries and lines of business. Please note that the pay range information provided in this posting pertains specifically to the location for where the position is being filled.

Ready to build your future with us

Whether youre just starting out or looking to take the next step Minto offers the mentorship resources and opportunities to grow a meaningful career. With competitive rewards and a strong commitment to well-being we empower you to thriveprofessionally and personally.

Join a team where your growth purpose and potential are celebrated. Lets create something meaningfultogether.

About Minto

Our mission to build vibrant communities begins with the people who make it all possibleour employees. Named one of Canadas Best Managed Companies were proud of our 70-year legacy and dedicated to delivering moremore growth more purpose and more impactfor our employees homeowners residents and the neighborhoods we serve.

Minto does not accept any speculative or unsolicited CVs that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CVs will be treated as a direct application. This role may involve the use of artificial intelligence tools to support and enhance the recruitment process. This posting reflects an existing vacancy within our organization. Minto is an equal opportunity employer committed to cultivating an inclusive and accessible workplace. We strive to build a team that reflects the diverse communities we serve including individuals with disabilities. If you require accommodation or support at any stage of the recruitment and selection process well work with you to ensure your needs are met. To request accommodation please contact us at

#TAS3