Business Operations Coordinator

Job Title: Business Operations Coordinator (Level D)

Job Code: 40506

Job Location: Waterdown Ontario

Job Schedule: 9/80

About the Role

Performs general administrative support tasks within Operations Supply Chain and Trade Compliance. Prepares documents spreadsheets reports and presentations. Creates and/or maintains appropriate logs databases inventories filing (hard or soft copy) status reports/tracking. May perform some research or data analysis tasks. Manages correspondence and multiple calendars. Will schedule and coordinate meetings business travel and other events.

Primary Responsibilities

• Anticipate and highlight key points for action for the Head of Wescam Operations Supply Chain Trade Compliance and other members of the Leadership Team.
• Support cross functional activities with individuals at all levels in a fast-paced environment
• Help manage departmental communications to internal and external key stakeholders
• Prioritize conflicting needs; handles matters efficiently proactively and follows-through on projects to successful completion
• Manage travel arrangements and expense reporting
• Actively monitor key deadlines and tracking tasks
• Coordinate meetings and assist in the coordination planning and execution of engagement events
• Simple budgeting and associated reporting responsibilities including credit card reconciliation and financial management support
• Provide administrative support to the broader senior leadership team as required including event management and administrative duties
• Manage and maintain the complex calendars and schedules of Directors and direct reports resolve conflicting priorities and arrange changes as required that may include coordination verification and scheduling of meetings
• Coordination of Visitor Requests requiring Security & Trade compliance and manage all associated meeting logistics including room reservations audiovisual needs catering etc.
• Prepare required reports and presentations to ensure required material / content is ready for primary review prior to scheduled meetings
• Assist in the coordination planning and execution of business critical events such as audits and customer visits
• Raising and processing internal purchase requisitions & purchase orders
• Reconcile event budgets and invoicing as required
• Assist with the production & management of special projects as required
• General office administration duties
• Occasional travel to Don Mills location will be required

Required Capabilities

• Demonstrated ability to achieve high performance goals ability to work under pressure and meet deadlines in a fast paced environment
• Highly resourceful team-player with the ability to also be extremely effective independently
• Provenability to exercise initiative and judgement whilst maintaining strictconfidentiality
• A high level of integrity and commitment to ethical behaviour
• Strong organization time management skills and attention to detail
• Ability to handle multiple tasks and effectively balance priorities to meet deadlines
• Strong communication skills
• Exceptional grammatical oral communication skills and problem solving skills
• Excellent interpersonal skills
• Ability to input revise and format documents in Word Excel Powerpoint including the use of advanced features
• Ability to maintain confidential and sensitive information with diplomacy
• Ability to understand the various facets divisions and groups of L3Harris on a global national and local level
• Strong decision-making abilities
• Understanding of the functional and department activities
• Knowledge of business travel
• Familiar with travel-related export and shipment related logistics is an asset.
• Strong customer service skills and served as part of a motivated and diverse team

Desired Education and Experiences

• Requires highly developed job knowledge/skills.
• Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.

*This posting is for a current the province of Ontario Canada the pay range for this position will be $34-39/hr.

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