Administrator, EHS (Digital Systems & Reporting)
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Job Summary
- Safety Always.Our number one core value. The safety of our people projects partners and stakeholders is our priority focus today and always.
- Integrity. We leadby example with humility and courage.
- Accountability.Were passionate about delivering on our commitments.
- Inclusion. We provide opportunities where people feel valued supported and empowered to contribute fully.
- Ensure you and your family receive the services and benefits needed to support yourmental emotional and physical well-being.
- Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University tuition reimbursement and Leadership Programs.
- Are committed to creating work environments focused onmutual respect teamwork collaboration and new ideas through meaningful initiatives and training partnerships with Veteran groups our Aecon Women in Trades and diversity programs and our Employee Resources Groups (ERGs) to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
- Operate responsibly by managing risk safety and environmental considerations across all our projects and surrounding communities.
What is the Opportunity
The EHS Administrator provides administrative and coordination support to the EHS Digital Systems team. This role is primarily focused on administrative tasks including data entry reporting document control and system support for EHS programs and tools. The position supports consistent accurate and timely EHS reporting and maintains EHS records and documentation in alignment with company governance requirements.
What Youll Do Here:
EHS Reporting & Data Administration
- Prepare and distribute routine EHS reports including monthly dashboards observation exports CCV tracking sheets inspection summaries and environmental statistics
- Maintain reporting calendars templates and standardized files to support recurring deliverables
- Perform data quality checks to ensure completeness and accuracy of EHS system entries
- Support leadership and team reporting requirements by compiling and validating data from EHS systems
Digital Systems & Forms Support
- Administer EHS digital forms and tools used for observations inspections and insights
- Support updates to forms pick-lists and fields as required by EHS programs
- Monitor submissions for completeness and follow up on missing or incorrect information
- Provide administrative support for EHS system users including basic troubleshooting and guidance
Document Control & Records Management
- Maintain controlled EHS documents including SOPs checklists templates and manuals
- Support document version control formatting reviews and publishing in approved repositories
- Ensure EHS records are filed retained and archived in accordance with document control requirements
Corrective Action & Task Tracking
- Assist with tracking corrective and preventive actions (CAPAs) including logging status updates and follow-ups
- Maintain action registers and support reporting on outstanding and completed actions
- Support task tracking and reminders for EHS Digital Systems activities and deliverables
Administrative & Coordination Support
- Provide general administrative support to the EHS Digital Systems team including meeting notes action lists and coordination of recurring activities
- Act as an administrative point of contact for EHS system and reporting inquiries
- Coordinate with EHS team members to support consistent processes and timely submissions
What You Bring to the Team:
- Post-secondary education in business administration occupational health and safety or a related field or equivalent experience
- Minimum 2 years of experience in an administrative coordinator or reporting-focused role
- Experience working with data reports and controlled documentation in a corporate or regulated environment
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Comfortable working with digital systems forms and recurring reporting processes
- Proficient in Microsoft 365 (Excel Word SharePoint Planner Teams)
- Clear written and verbal communication skills
Working Relationships:
- Works closely with EHS Digital Systems EHS Governance and reporting stakeholders
- Provides administrative support to EHS team members and program owners
Success Measures:
- Timely and accurate completion of recurring EHS reports
- High data quality and completeness in EHS systems
- Up-to-date and well-controlled EHS documentation
- Effective tracking and follow-up of actions and tasks
Reason for vacancy: New
The expected salary range for this opportunity is $50000-$60000 per year.
Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race color religion sex national origin age mental or physical disabilities veteran status and all other characteristics protected by law.
We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA) and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations appropriate accommodations will be provided upon request throughout the interview and hiring process.
As part of our commitment to fair and transparent hiring practices Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecons AI Usage Policy. All final decisions are made by qualified Aecon team members.
Required Experience:
Unclear Seniority
