Administrative Assistant

Administrative Assistant
COMPETITION NO. SS26-47

AboutDurham College:
Durham College (DC) is a leading post-secondary institution thatsupports students to develop career-ready skills for the ever-changing jobmarket. With a focus on experiential learning led by expert faculty throughfield placements applied research co-ops and other hands-on opportunities DCgrads are known for having the skills and knowledge they need to adapt to theever-changing workforce.

A leader in innovative teaching and learning Durham College offers awide range of market-driven programs across multiple disciplines includingculinary management farming and horticulture business IT construction andtrades science and technology health care engineering social and communityservices media art and design.

Our modern campuses in Oshawa and Whitby offer145 programs including six bachelors degrees and 11apprenticeship programs tomore than 11000 full-time post-secondary and nearly3000 apprenticeship addition we have more than 16000 studentregistrations in professional and part-time learning. More than 120000 alumnirepresent the college both locally and around the world.

DC hasan estimated annual economic impact of more than $913 million on Durham Regionand is proud to be an active and engaged member of the communities we serve bycontributing resources and expertise to enhance social and economic well-beingthrough partnerships investments and collaboration.

Position Information:
Full-time SupportStaff Position Opportunity
Payband: E; StartingRate: $30.43; Four Year Rate: $35.11
Department: Faculty of Skilled Trades & Apprenticeship Faculty ofHospitality & Horticultural Science and Faculty of Science and EngineeringTechnology
Hours: 35 hours per week; one (1) hour lunch; Mon Fri (scheduled between thehours of 7:30 am to 6:00 pm; occasional weekend work)
Reporting To: Executive Dean Faculty of STA SET and HHS
Campus Location: Whitby
Vacancy Status:Existing vacancy

The primary function of this position is to provideadministrative support for the Executive Dean/Principal Dean Associate DeansManager Academic Operations and Faculty Finance & Administration incumbent also provides student success support as needed.

Duties and Responsibilities:

• Performs reception/clerical duties both in-person by telephone live chat and e-mail takes messages arranges appointments as necessary responds to a variety of inquiries from students staff other departments and the general public sorts and delivers incoming mail and scans documents for the Whitby campus STA HHS Bistro and Pantry. Orders office supplies as needed and maintains the student locker processes.
• Provides support services to the Executive Dean Associate Dean Manager Academic Operations Faculty Finance & Administration Manager and Administrative Coordinator. Whitby campus faculty and student advisors in preparing and processing large volumes of work including correspondence research production of reports packages calendar of events subject outlines program guides SSS/SFQ surveys and tests Onboarding full-time and part-time faculty for STA and HHS.
• Event Planning: Takes lead alongside planning committees to organize yearly college-wide events: Organizes all logistics committee meetings records minutes other duties.
• Coordinates and provides administrative support related to committees including Program Advisory Committees Welcome Back/Spring/Winter School meetings program coordinators meetings and Whitby Council. This includes setting meeting dates bookings generating and circulating agendas attending meetings recording and transcribing minutes and distributing minutes with appropriate attachments and follow-up information.
• Academic Cycle tasks: Support for convocation summer camps part time culinary courses prepare quarterly newsletter review course outlines for accuracy in WebCOT.
• Maintains a variety of records such as purchase requisitions timetables expense reports student records course outlines and tests; establishes and maintains office systems and routines.
• Other duties as assigned.

Qualifications:

• Minimum two-year diploma in Office Administration.
• Minimum of three years experience in a customer service environment with experience in an academic office environment an asset.
• Knowledge of post-secondary programs and policies is essential.
• Proficiency in MS Office suite and a background in use of Banner is an asset.
• Proficiency in the use of computer software i.e. word processing spreadsheets email online resources internet research.
• Proven ability to prepare useful meeting notes that summarize the topics discussed and capture action items.
• Excellent customer service/communication skills (verbal written and electronic).
• Ability to work independently as well as work collaboratively with team members.
• Well-developed problem-solving and decision-making skills.
• Excellent organizational analytical and time management skills including the ability to set priorities and meet deadlines.

Please apply belowby submitting your cover letter and resume to the online portal. Job Competition closes at 7:00 p.m. EST on September 17 2026. Competition number SS26-47.

Contact Us T:905.721.3073
C Wing Second Floor - 2000 Simcoe St. N. Oshawa ON

Durham College invites applications from all qualified individuals. Durham is committed to fostering workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require this information in alternate format; require communication supports; an accommodation in applying for a posting and/or if you are selected for an interview please contact our Human Resources (HR) department and an HR assistant will work with you to meet your needs.

We thank you for your interest in employment with Durham College however only those candidates selected for an interview will be contacted.

Land Acknowledgement
Durham College is situated on the traditional lands of the First Peoples of the Mississaugas of Scugog Island First Nation. These lands are covered under the Williams Treaties and rest within the traditional territory of the Anishinaabeg. We offer our gratitude to the Indigenous Peoples who care for and through the treaty process share the lands on which we live learn teach and prosper today.

Required Experience:

Junior IC