Administrative Assistant

Compensation Range:

$50000- $70000

Compensation Disclaimer:
The salary range listed reflects the base pay for this role at Altus Group and is provided where required by local regulations. Actual offers may differ based on experience market conditions and other relevant factors. The range does not include additional compensation such as bonuses equity benefits or other incentives.

Job Summary:

Altus Group is currently hiring an Administrative Assistant to work within the Toronto based Development Advisory this role you will be supporting the Cost Planning team members with their business development technical delivery and administrative needs. Come join a global brand with a promising career path ahead of you!

Key Responsibilities:

• Assist managers with the day-to-day tracking of projects in our resource management tool including assigned staff and maintain tracking of deadlines. We currently use a web-based software for this.

• Project set up process: including project number request set up folders import drawings into estimating software (training will be provided no previous knowledge required) and update resource chart.

• Assist the team with document control especially on the larger mandates; maintain log of document for reports within the estimating software.

• Occasionally support project leads in mandate delivery which may involve assisting with report writing / formatting.

• Assist the proposal team with managing & update and prepare team project profiles and resumes for the Cost Planning key staff.

• Develop and manage tracking sheet for monthly billing memos & reports issued to assist manager with monthly invoicing process.

• Assist develop and support PowerPoint presentations for sales or market update purposes.

• Assist the Management team with occasional research on possible clients and contact information for procurement purposes.

• Basic data entry and occasional product research to support the CP team.

• Take a leadership role in ensuring compliance with. public sector agencies requirements including researching guidelines and regulations being informed of process changes ensuring that processes are renewed each year (where required) partaking in meetings with clients and internal staff to discuss possible requirements for these processes.

• General scheduling activities for the team e.g. managing calendars meeting scheduling booking lunches etc.

• Other admin duties as required.

Key Requirements:

• Education in office administration will be considered an asset

• Work-related office/clerical experience will be considered an asset

• Proficient in MS Office Suite including Teams SharePoint/OneDrive Word Excel PowerPoint and Outlook

• Excellent attention to detail and accuracy with data entry

• Detail oriented with strong organizational skills

• Ability to prioritize and meet deadlines

• Excellent time management skills

• Familiarity with General Office Equipment

• Excellent oral and written communication skills

• Able to work both individually and within a team environment

• Strong sense of integrity and accountability

#LI-Hybrid

Unlock your Altus Experience!

If youre looking to advance your career in in an industry that is transitioning for greatness theres no better place than Altus Group.

Our high trust high performance culture prioritizes progressive programs that empower you to deliver your greatest performance while promoting collective success where everyone is recognized and connected.

We offer boundless opportunities in a rapidly growing global business: mentorship from the best and brightest in CRE access to our Altus Intelligence Academy and the chance to work with the best data sets tools and technology in the industry.

What Altus Group offers:

• Rewarding performance: competitive compensation incentive and bonus plans and a total rewards package prioritizing mental physical and financial well-being.

• Growth and development: we invest in your professional learning. Our Altus Intelligence Academy offers over 150000 hours of learning content.

• Flexible work model: our Activity-Based Work model provides flexibility to align your work location to the needs of the work use the office for collaboration and remote work for focused tasks.

Inclusivity & Accessibility

Altus Group is committed to fostering an inclusive work environment where all clients and employees feel welcomed accepted and valued. We provide an atmosphere free from barriers to promote diversity equity and inclusion and encourage equal opportunities for all employees. Were seeking candidates with diverse experiences and provide accessible candidate experiences throughout the selection process. If you need accommodation please contact us at or1 .

Use of Artificial Intelligence

AI tools may be used to support the initial stages of screening for this role; however all assessments and final hiring decisions are reviewed and made by an Altus Group hiring professional.

Background Checks

Please note that as part of our commitment to maintaining a safe and secure workplace Altus Group may conduct background checks on candidates who receive a conditional offer of employment. These checks may include but are not limited to verification of employment history education credentials criminal records credit history (where relevant) and reference checks. The scope and nature of background checks may vary depending on the role location and applicable laws. All background checks will be conducted in compliance with local laws and regulations and candidates will be informed of any checks required as part of the recruitment process.

Other Notes / Application Process

We appreciate all applicants; however only those selected to move forward will be contacted. Thank you for your interest in Altus Group.