Administrative Assistant

RESPEC is seeking a temporary part-time Administrative Assistant to join our team in Saskatoon. This position works on-site. 

This position supports the daily operations of RESPECs Saskatoon office and helps maintain a smooth organized and welcoming environment. The Administrative Assistant provides essential administrative support across office operations front desk coordination scheduling event support and document and expense management. 

The ideal candidate is highly organized proactive and comfortable managing multiple responsibilities in a professional setting. This role also supports office coordination assists with vendor and project needs and helps ensure the office runs efficiently daytoday. 

This is a parttime position (approximately 20 hours per week) offered as a oneyear contract with the potential for ongoing employment based on operational requirements and organizational needs. 

Responsibilities 

• Office Administration & Front Desk Answer and direct calls greet visitors support office access and provide general administrative support locally and remotely 

• Mail Delivery & Banking Manage incoming/outgoing mail courier packages invoice scanning and occasional banking tasks 

• Expense & Document Management Support expense claim processing maintain records and handle filing scanning and shredding 

• Office Supplies & Inventory Monitor and restock supplies coordinate orders and maintain organized inventory 

• Scheduling & Coordination Assist with calendars meeting coordination and logistics using Outlook and Microsoft Teams 

• Event & Office Coordination Help plan and support office events team meetings client gatherings and seasonal celebrations 

• Office Operations & Projects Support office moves vendor coordination and general office upkeep; provide additional administrative support as needed 

• Must possess a valid drivers license and maintain a clean driving record; position requires operating a company or personal vehicle during work hours for business-related travel

We do not accept unsolicited resumes from third-party recruiters. 

Qualifications :

Required

• High school diploma or equivalent 

• Minimum 2 years of administrative or office experience 

• Proficiency in Microsoft Office Suite (Outlook Teams Word Excel) 

• Strong written and verbal communication skills 

• Excellent organizational and time management abilities 

• Ability to prioritize tasks and multitask effectively 

• Professional discretion when handling confidential information 

• Strong customer service mindset 

Additional Information :

Compensation: Hourly wage depends experience. No benefits are offered except those that are required for statutory purposes.  

All your information will be kept confidential according to EEO guidelines.

RESPEC is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender sexual orientation gender identity national origin age disability status Genetic Information or Testing Family & Medical Leave protected veteran status or any other characteristic protected by law.

Remote Work :

No

Employment Type :

Part-time