Administrative Assistant

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar yourejoining a global team who cares not just about the work we do but also about each other. We are the makers problem solvers and future world builders who are creating stronger more sustainable communities. We dontjust talk about progress and innovation here we make it happen with our customers where we work and live. Together we are building a better world so we can all enjoy living in it.

OurAmericas Distribution Services Division (ADSD)provides governance and administration of Cat dealers across the U.S. Canada and Latin America.

As an Administrative Assistant supporting the Americas Distribution Services Division (ADSD) you will operate as the primary office coordinator ensuring smooth day-to-day operations while providing high-quality administrative support to leaders and business partners.

Additional Information:

• Location: Toronto Ontario (Canada)
• Required Travel: Up to 5% (Domestic & International)
• Relocation Assistance Offered: None
• Work Authorization Sponsorship Offered: None

What You Will Do:

• Provide executive and administrative support including calendar management travel coordination expense processing and meeting planning. Prepare and distribute communications presentations and key updates to internal stakeholders.
• Serve as the primary point of contact for employees business partners vendors and building management.
• Oversee daily office operations including supplies equipment mail shipping/receiving and vendor payments.
• Manage office budgets including expense tracking and accounts payable/receivable.
• Coordinate facilities safety and maintenance activities ensuring a safe organized and compliant workplace.
• Partner with IT and facilities to resolve technology workspace and equipment needs.
• Support events visitor access office systems and additional administrative or operational projects as needed.
• Support onboarding logistics for new hires (workspace access welcome coordination technology requests etc.)

What You Have (Required Skills):

• Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. Delivers consistently accurate high-quality execution across logistics expenses communications and office operations.
• Effective Communications: Understanding of effective communication concepts tools and techniques. Acts as the central hub ensuring alignment across leaders teams vendors and visitors with clear timely communication.
• Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
• Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives projects groups or activities making effective judgments as to prioritizing and time allocation.
• Problem Solving: Knowledge of approaches tools techniques for recognizing anticipating and resolving organizational operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. Anticipates issues (facilities logistics scheduling conflicts) and resolves them before they escalate.
• Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. Ability to run the office as a system vendors facilities payments space and day-to-day flow with minimal supervision.

What Will Put You Ahead (Preferred Skills):

• Previous experience supporting senior leaders
• Previous experience managing an office
• 3 years related experience
• College certificate/diploma

What You Will Get:

Through it all we areone team creating and delivering world-class components and solutions superior to the competition. Learn more about theCaterpillar Experience.

About Caterpillar:

Caterpillar Inc. is the worlds leading manufacturer of construction and mining equipment off-highway diesel and natural gas engines industrial gas turbines and diesel-electric locomotives. For nearly 100 years weve been helping customers build a better more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services backed by our global dealer network provide exceptional value that helps customers succeed.

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Summary Pay Range:

Compensation and benefits offered may vary depending on multiple individualized factors job level market locationjob-related knowledge skills individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Additional Information:

Posting Dates:

Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply

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