Administrative Assistant

Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC) you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!

RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal Quebec the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position summary
Department / Research Program: CHAL

Under her supervision and direction the incumbent will provide administrative support to Dr. Nadia Giannetti.

General Duties
Manages schedules and appointments;
Manages incoming and outgoing communications including telephone calls emails mail and internal correspondence takes messages and responds to inquiries;
Prioritizes correspondence and responds as needed;
Interprets requests assists in gathering information takes action and advises on the importance of the issue;
Acts as the first point of contact liaising with all Institute staff both internal and external;
Organizes and coordinates meetings prepares agendas and other relevant documentation drafts meeting minutes and follows up on points raised;
Prepares and revises letters communications reports charts and graphs for internal and external audiences;
Drafts correspondence and other complex documents;
Compiles data from various sources prepares analytical reports and assists in the preparation of presentations;
Books conference rooms and audiovisual equipment;
Coordinates and organizes travel bookings and events;
Follows up on deadlines and agreements;
Manages complex administrative requests and functions;
Performs tasks related to purchasing tracking periodic expenses and budget management;
Performs secretarial duties and maintains a filing system and confidential reports;
Performs any other related duties as required.

Standards of performance
Demonstrates strong interpersonal skills and excellent organizational abilities;
Is proactive able to work under pressure multitask and manage deadlines and priorities;
Possesses excellent analytical skills and attention to detail; Respects confidentiality demonstrates discretion diplomacy and sound judgment;
Responds effectively and promptly to requests;
Is motivated and able to work both independently and as part of a team;
Is proactive focused on problem-solving and identifying solutions;
Possesses strong writing skills in both French and English particularly for communications and correspondence.

/ Experience

Education: Diplome of College Studies (DEC)

Work Experience: Minimum of five (5) years General skills and knowledge.

Advanced knowledge of oral and written French is required.
An intermediate knowledge of oral and written English is required as the position requires regular and complex contact with researchers or international students who are exclusively proficient in English.

Status : Temporary Part-Time: 14 hours
Pay Scale: Commensurate with education & work experience.
Work Shift: Other or part-time
Other: 2 days per week in office.
Work Site: Glen Site 1001 Decarie Blvd.

***If you wish to include a cover letter please attach it with your resume in one document. ***

Why work with us

3 days of paid sick leave per year which includes a maximum of 1 personal day
RREGOP government pension plan (defined benefit plan)
Vacation calculated on a pro-rata basis based on a percentage of your salary
5.3% of your gross earnings will be added to your paycheque in lieu of statutory holidays.


learn more about our benefits please visit IS NOT A HOSPITAL POSITION.

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities women Indigenous persons persons with disabilities ethnic minorities and 2SLGBTQIA persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact