Administrative Assistant

Position SummaryThe Office Administrator plays a key role in supporting the day-to-day operations of the branch. This position serves as the administrative hub of the office providing support across accounting customer service office coordination and operational successful candidate is highly organized detail-oriented and customer-focused with the ability to manage multiple priorities while maintaining accuracy and professionalism. Working closely with branch leadership sales operations and customers the Office Administrator helps ensure efficient branch operations and an exceptional customer ResponsibilitiesAccounting & Financial AdministrationProcess accounts payable transactions including coding allocation and recording of vendor accounts receivable transactions customer payments and credit card and issue customer invoices and assist with collections activities as invoices purchase orders shipping documents and supporting records to ensure project-related costs including freight brokerage product costs and with month-end reporting reconciliations accruals and other accounting inventory-related transactions and branch transfer AdministrationServe as the first point of contact for visitors customers vendors and and direct incoming calls and inquiries in a professional and timely process and maintain customer and vendor documentation including invoices acknowledgements packing slips and tracking customer setup and credit approval and maintain electronic and physical filing office supplies kitchen inventory and general office with preparing reports presentations and business documentation as & Team SupportDeliver exceptional customer service to internal and external with customers vendors sales teams warehouse personnel and other departments to resolve issues and ensure timely with branch communications meetings events and employee activities as branch leadership and team members with general administrative a professional welcoming and organized office SupportAssist with inventory administration and inventory count shipping receiving and logistics documentation operational documentation and ensure records are accurate and opportunities to improve administrative processes and operational & ExperienceHigh school diploma or equivalent -secondary education in Office Administration Business Administration Accounting Bookkeeping or a related field is considered an 3 years of experience in an administrative office coordination or office management with accounts payable accounts receivable invoicing or bookkeeping is & CompetenciesExceptional organizational and time-management attention to detail and verbal and written communication customer service and relationship-building proficiency with Microsoft Office applications including Outlook Word Excel and with accounting or ERP software is considered an to work independently while contributing to a collaborative team Success Looks LikeCreating a seamless office experience ensuring the branch operates efficiently through well-organized administrative processes accurate documentation and proactive coordination of daily office accurate and timely financial administration processing invoices payments reconciliations and month-end activities with a high degree of accuracy and attention to exceptional customer and stakeholder support becoming a trusted first point of contact for customers vendors and employees through responsiveness professionalism and effective problem strong internal partnerships developing collaborative relationships with sales operations warehouse and regional teams to support business objectives and ensure smooth branch a high standard of organization and accountability keeping records files reporting and office systems current accurate and audit-ready while consistently meeting deadlines and operational efficiency and continuous improvement identifying opportunities to streamline processes improve workflows and enhance the overall effectiveness of branch to a positive workplace culture demonstrating professionalism ownership teamwork and a service-oriented approach that supports employee engagement and overall branch success.