Administrative Assistant

Please note: There is a strong internal candidate for this position

The Faculty of Health Community and Education (HCE) is constantly looking forward to an inspired future where our efforts contribute to healthy communities and ultimately improve the quality of life of those with whom we interact. Our unique collection of programs tailored to health community and education professions creates a compelling collective. Our partnerships with the community and within the post-secondary sector open up new and exciting avenues that increase access and opportunity while augmenting the overall student experience. The Faculty of Health Community and Education is comprised of four departments: School of Nursing and Midwifery (SONM) Health and Physical Education Child Studies and Social Work and Education which offer a variety of degree diploma and certificate programs.

The Faculty has a strategic plan which guides the work of each unit the entire faculty and our people. Ani to pisi 2030 describes the spider web and the interconnectedness of all people and things.

The Administrative Assistant provides comprehensive administrative support to ensure the efficient operation of the various programs in the School of Nursing and Midwifery. This position is responsible for managing day-to-day office activities coordinating meetings and communications maintaining records preparing correspondence and reports and assisting with various projects as assigned. The Administrative Assistant serves as a key point of contact for internal and external stakeholders and contributes to a positive organized and professional work environment.

This position is a full-time permanent position working 35 hours per week.

• Coordinate meetings including agendas materials logistics and minutes.
• Prepare routine correspondence reports and documentation.
• Support hiring processes student appeals accreditation and program reviews.
• Assist with event planning including orientations and open houses.
• Support clinical placement tracking and pre-practice requirement data entry.
• Maintain faculty information survey data and program records.
• Coordinate travel arrangements and meeting logistics.
• Respond to inquiries from students faculty applicants and the public.
• Maintain professional and confidential communication with internal and external stakeholders.
• Work collaboratively with administrative staff across the School and University.
• Build and maintain Google and D2L sites.
• Perform other related duties as assigned.

• One-Year post secondary certificate/program completion.
• 2 - 3 years of related experience with previous administrative experience in an academic or similar setting preferred.
• Strong organizational communication and time-management skills.
• Ability to handle confidential information with discretion and work independently in a busy environment.

Closing Date: May 21 2026

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: Last Name Requisition Number Document (ex. Smith 4321 ).