Administrative Assistant

Clio is the global leader in legal AI technology empowering legal professionals and law firms of every size to work smarter faster and more securely.

We are transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice.

We are looking for a high output thoughtful and skilled Administrative Assistant to add value energy and support to our team in Burnaby. You love to collaborate and optimize both your time and your stakeholders time. You are always looking for better ways of working and love to improve processes.

Our OCEO team provides partnership and administrative support to ensure efficient operation of Executives at Clio. This role involves handling a variety of tasks including administrative duties onsite management communication and calendar scheduling to support managers employees and visitors. The ideal candidate is organized detail-oriented and able to multitask in a fast-paced environment.

• Supporting executives managing executive calendars meetings appointments and travel plans

• Coordinate events and onsites in collaboration with Executive Assistants

• Act as a main point of contact for OCEO team in Burnaby for onsites and other in-person events

• Manage monthly expense reports and maintain organized records

• Coordinate all aspects of executive travel including itineraries

• Handling inquiries and requests triaging business priorities with support from Executive Assistant

• Provide support to the OCEO team and collaborate with other departments

• Contribute to the OCEO internal resources and community of best practices

• Administer department tools including our knowledge management system ensuring content is up to date

• Assist with special projects and other related duties as assigned

• Liaise with the Workplace Experience and other business teams as required

• 1-2 years of proven Administrative experience

• Proficiency in Google Suite and Slack

• Strong organizational and time-management skills

• Clear and concise communicator both written and verbally

• Ability to multitask and prioritize tasks efficiently

• Attention to detail and problem-solving skills

• Professional demeanour and ability to work both independently and as part of a team

• Experience in event planning or management

• Expense management experience specifically using Concur

What you will find here:

Compensation is one of the main components of Clios Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.

Some highlights of our Total Rewards program include:

• Competitive equitable salary with top-tier health benefits dental and vision insurance

• Hybrid work environment with expectation for local Clions (Vancouver Calgary Toronto Dublin London New York City and Sydney) to be in office min. twice per week.

• Flexible time off policy with an encouraged 20 days off per year.

• $2000 annual counseling benefit

• RRSP matching and RESP contribution

• Clioversary recognition program with special acknowledgement at 3 5 7 and 10 years

*Our salary bands are designed to reflect the range of skills and experience needed for the position and to allow room for growth at Clio. For experienced individuals we typically hire at or around the midpoint of the band. The top portion of the salary band is reserved for employees who demonstrate sustained high performance and impact at Clio. Those who are new to the role may join below the midpoint and develop their skills over time. The final offer amount for this role will be dependent on geographical region applicable experience and skillset of the candidate.

Diversity Inclusion Belonging and Equity (DIBE) & Accessibility

Our team shows up as their authentic selves and are united by our mission. We are dedicated todiversity equity and inclusion. We pride ourselves in building and fostering an environment where our teams feel included valued and enabled to do the best work of their careers wherever they choose to log in from. We believe that different perspectives skills backgrounds and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply.

Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation please let us know and we will work with you to meet your needs.

Learn more about our culture at a Human and High Performing AI company meaning we use artificial intelligence to improve all of our recruitment AI helps us streamline the process for greater efficiency. However weve built our systems to ensure that a human always reviews AI-generated output and we never make automated hiring decisions.

Disclaimer: We only communicate with candidates through official @ email addresses.