Grant and Contract Manager

The duties and responsibilities of the Grant & Contract Manager include:

A. Sub-Award Grants and Contract Management

- Oversee grants contracts sub-awards and related budget management for implementing partners under SCH programs.

- Coordinate the full sub-award and contract lifecycle including due diligence preparation review execution amendment performance monitoring renewal close-out and record retention.

- Review and verify partner financial reports expenditure documentation budget utilization deliverables and reporting timeliness.

- Ensure partner spending complies with donor rules SCH policies procurement requirements contractual provisions and cost-eligibility standards.

- Maintain updated sub-award records covering budgets reporting schedules deliverables payment milestones risks compliance status amendments and close-out requirements.

- Conduct routine financial reviews and desk audits of sub-awardees and support risk-based field monitoring visits.

- Coordinate sub-partner cash transfers and cash-flow planning to support timely disbursement in line with approved budgets workplans performance and reporting requirements.

- Identify financial irregularities compliance gaps delayed deliverables or other risks; document findings and escalate material issues promptly to the Technical Lead and relevant management.

B. Program and Implementation Team Coordination and Support

- Provide responsive financial grant and contract management support to SCH program and implementation teams.

- Review activity budgets cost estimates procurement-related budget inputs and expenditure plans before implementation.

- Support the development of spending plans implementation forecasts and financial documentation required for timely program delivery.

- Coordinate with implementation teams to ensure that expenditures align with approved budgets workplans activity results and donor requirements.

- Support consolidation and reconciliation of financial and programmatic information for internal management and donor reporting.

- Participate in regular planning and performance meetings and provide clear updates on budget utilization operational finance issues risks deadlines and recommended actions.

C. Grants Budget Cash Management and Due Diligence

 - Review monitor and manage SCH program budgets including operational activity-based personnel procurement and sub-award budgets.

- Analyze monthly budget-versus-actual results burn rates commitments and forecasts; provide timely recommendations to program management and Finance.

- Track financial performance across cost centers budget lines implementing units partners and donor-funded components.

- Lead consolidated cash-flow planning for PMO and sub-partners and coordinate with Finance to maintain adequate and timely funds availability.

- Support budget revisions realignments cost projections and scenario planning ensuring that required approvals are obtained before implementation.

- Lead partner due diligence including assessment of financial capacity internal controls policies governance compliance risks staffing systems and past performance before engagement or renewal.

- Document partner risk ratings agree proportionate risk-mitigation measures and follow up corrective action and capacity-strengthening plans.

D. PMO Office Operations Finance Oversight and Support

- Oversee and coordinate the day-to-day Operations Finance requirements of the PMO to ensure that program activities receive timely accurate and compliant financial support.

- Translate approved workplans and activity schedules into operational budgets cash forecasts funding requests and payment schedules in coordination with program and Finance teams.

- Review payment requests advances liquidations reimbursements and supporting documentation for completeness accuracy allowability budget availability and required approvals before submission to Finance.

- Monitor outstanding advances pending liquidations commitments payables partner disbursements and other time-sensitive financial actions; follow up aging items and escalate delays that may affect implementation or compliance.

- Maintain an up-to-date PMO Operations Finance tracker linking activities budget lines funding sources cost centers commitments payments advances liquidations and balances.

- Support monthly reconciliation of PMO operational records with Finance reports and ledgers; investigate and coordinate correction of discrepancies in a timely manner.

- Provide early warning to management on potential overspending underspending cash shortages delayed payments ineligible costs or other financial and operational risks.

- Coordinate financial inputs and documentation for payment allocations consultants vendors travel meetings field activities service providers and project close-out as applicable.

- Support month-end and period-end financial closing donor financial reporting requests for reimbursement or fund release audit preparation and resolution of finance-related queries

- Develop and maintain practical PMO finance workflows checklists trackers filing systems service standards and transition arrangements that protect continuity and confidentiality; promote segregation of duties and ensure the role does not independently initiate verify approve execute and record the same transaction.

E. Compliance Internal Controls and Documentation

- Ensure SCH and sub-partner financial and grant-management practices comply with donor regulations contractual requirements SCH policies applicable national regulations and recognized compliance standards. - Maintain accurate complete current secure and accessible documentation for grants contracts sub-awards budgets reviews approvals and corrective actions.

- Support internal and external audits donor reviews and compliance checks by preparing documentation coordinating responses and following up agreed actions.

- Monitor procurement compliance safeguarding-related contractual requirements fraud-risk controls conflict of-interest requirements and financial controls across SCH and partners.

- Identify compliance and internal-control risks; recommend proportionate mitigation measures and monitor corrective action plans through closure.

F. Reporting and Data Management

- Prepare and review financial and grants-management reports for the Program Director Technical Lead management and donors.

- Consolidate financial and programmatic information for monthly quarterly annual milestone-based and adhoc reporting.

- Provide timely management analysis on spending trends budget absorption forecast-to-completion partner performance and potential risks.

- Maintain up-to-date grant contract budget cash-flow compliance and reporting trackers and dashboards.

- Ensure that reported financial information is traceable to approved budgets supporting documentation partner reports and Finance records.

G. Capacity Building and Technical Support

- Provide practical training coaching and guidance to SCH program and implementation teams and sub-award partners on budgeting forecasting reporting procurement rules financial documentation internal controls and compliance.

- Strengthen financial literacy grant and contract management capacity and accountability across SCH teams and partners.

- Support partners to improve their financial systems reporting accuracy documentation audit readiness and corrective-action follow-up.

- Provide on-the-job support to supervised staff and establish clear work priorities quality standards and deadlines.

H. Coordination Communication and Team Management

- Serve as a key coordination point among SCH program teams PMO Finance Supply Chain M&E HR implementing partners and service providers on grants contracts and Operations Finance matters.

- Participate in program planning partner performance reviews management meetings and donor engagements as assigned.

- Communicate financial requirements contractual obligations reporting deadlines compliance expectations decisions and follow-up actions clearly and promptly.

- Maintain professional responsive and solution-oriented working relationships while protecting confidential and sensitive information.

- Supervise assigned personnel through clear work planning regular review coaching performance feedback and timely escalation of capacity or delivery concerns. - Perform other relevant duties assigned by the supervisor within the positions purpose and level of responsibility.

Qualifications :

- Bachelors degree in Finance Accounting Business Administration Commerce Economics or a related field. Candidates with a degree in Public Health or Development Studies should demonstrate substantial relevant grants and financial-management experience.

- LCCI Level 3 ACCA Part II CPA studies or another relevant professional accounting or grants-management qualification is preferred.

Experience

- Minimum three to four years of progressively responsible experience in grants contracts budgeting operations finance or financial management preferably within NGOs or donor-funded programs.

- Demonstrated experience supporting the financial and compliance requirements of a Prime recipient consortium or organization managing multiple implementing partners is highly desirable; experience with US Government UN/UNOPS Global Fund or comparable institutional donors is an advantage.

- Experience in budget monitoring cash forecasting advance and liquidation management financial reporting audit support and partner due diligence is required; experience supervising staff and strengthening the capacity of program teams or sub-awardees is desirable.

Required Skills and Competencies

- Strong knowledge of grants and contract management donor compliance NGO finance sub-award management and cost-eligibility principles.

- Demonstrated competence in operational finance budgeting cash-flow forecasting variance analysis expenditure verification reconciliations advance management and financial reporting.

- Sound understanding of internal controls segregation of duties procurement processes audit requirements fraud-risk management and document retention.

- Advanced proficiency in Microsoft Excel and ability to maintain reliable trackers forecasts reconciliations and management dashboards; familiarity with accounting or ERP systems is an advantage.

- Strong analytical judgment attention to detail problem-solving ability and capacity to identify risks and recommend practical solutions.

- Strong written and verbal communication skills including the ability to prepare clear donor correspondence financial narratives reports and management updates in English.

- Demonstrated responsiveness reliability discretion adaptability ownership and timely follow-through in a fast-paced and dynamic working environment.

- Ability to coordinate effectively across program finance operations supply chain M&E HR management and partner teams while managing multiple deadlines.

Additional Information :

APPLICATION:

Interested applicant please send Application Letter Curriculum Vitae (with Two referees including your last employment for reference check) copies of Qualification Documents and National ID as per following APPLY LINK and/or Apply Email not later than on the evening of 24 September 2026 (Thursday).

Remote Work :

No

Employment Type :

Full-time