Administrative Assistant with Polish

UpSkill is a recruitment agency ready to go the extra mile in order to help candidates find the best possible job opportunity. Our team of experts is well-versed and experienced in consulting and providing long-term HR support.

We believe that being friendly is the best policy and thats why we are eager to help you through the whole lifecycle of recruitment. Our team comes with 15 years of recruitment experience behind its back. At any given moment we can offer multiple opportunities from different companies in need of a wide variety of talent.

If you are interested in starting a new job we will present you with multiple opportunities will be there to answer all your questions help you prepare for interviews and tests provide essential feedback and even guide and support you through the process of recruitment all the way up to the first day at your new job.

Our client is an established leader in international transport and logistics in Southeast Europe. The company uses modern technology to strengthen its competitiveness in the global market.

On behalf of our client were looking for an Administrative Assistant with Polish. The role requires fluency in Polish and a good command of Bulgarian and involves supporting administrative operations between the companys headquarters in Sofia and its office in Poland.

Key Responsibilities:

• Coordinate and manage documentation related to the employment of drivers in Poland;
• Serve as the main administrative point of contact between the Sofia headquarters and the office in Poland;
• Communicate daily with colleagues in Poland about operational and administrative matters;
• Prepare review and maintain employment documents and personnel records in accordance with company procedures;
• Ensure all required documents are collected organized and submitted on time;
• Coordinate administrative workflows between the two offices;
• Monitor the status of employment documentation and follow up with the relevant people;
• Support cross-border administrative processes and assist with internal reporting;
• Perform other administrative duties as assigned.

Requirements:

• Fluency in Polish both written and spoken is required;
• A good command of Bulgarian both written and spoken is required;
• Knowledge of English is an advantage;
• Previous experience in administration HR or office coordination is preferred;
• Strong organizational and time management skills;
• Excellent communication and interpersonal skills;
• Attention to detail and discretion when handling confidential information;
• Proficiency in Microsoft Office (Word Excel and Outlook).

The Company Offers:

• An opportunity to join a fast-growing European transport and logistics company;
• The opportunity to learn industry best practices;
• A modern and dynamic working environment;
• A permanent employment contract in Bulgaria;
• A competitive remuneration package.
  
  If you meet the above-mentioned criteria dont hesitate to apply!
  We welcome the opportunity to learn more about you!
  Please send your CV in English.
  Please note that only short-listed candidates will be contacted.
  License No.2826. We will treat your application with full confidentiality!

Роля и задачи

• Ролята е административна с фокус върху координацията между офисите в България и Полша. Част от служителите в Полша ще са с друго гражданство и за тях ще има отделен административен процес. Работата по него ще се води между двата офиса без посещения в институции.
• Основните задачи включват комуникация по въпроси свързани със служителите в Полша превод на документи и предаване на информация от българския към полския офис.
• Човекът ще комуникира с шофьорите за подготовката на документите необходими за последващото им назначаване. При нужда ще поема и част от задачите на колегата в Полша.
• Работата е разнообразна. Задачите се сменят според текущите нужди и няма фиксирана последователност.

Профил

• Клиентът предпочита junior профил например човек с опит като офис администратор или офис координатор.
• Полският може да е придобит като чужд език. Подходящ е и кандидат с полска филология.
• HR профилите са извън обхвата на подбора тъй като задачите са свързани с офис администрация и координация. Според клиента опитът само в кол център също е по-слабо приложим към ролята.

Условия и подбор

• Възнаграждение до 1 500 евро нето в рамките на бюджета за Recruiter with Turkish.
• Работата е основно от офис с пътувания до Полша веднъж или два пъти годишно.
• Подборът включва две интервюта.