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Commercial and Procurement Intern
Job Location:
Job Location:
Bandar Seri Begawan - Brunei
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
17 September 2026 (7 days ago)
Posted:
Application Deadline:
15 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Location: Hybrid (Brunei-based)
Type: Internship
About Digital Sage
Digital Sage is a data-driven marketing agency with in-house creative capabilities based in Brunei. We manage both our own internal brands and a roster of external clients combining strategy design and content to deliver measurable marketing outcomes.
Role Overview
We are looking for a Commercial & Procurement Intern to support our commercial team with day-to-day procurement supplier sourcing documentation and administrative work.
The intern will assist in obtaining quotations from multiple vendors completing procurement-related forms organizing supplier information and maintaining an internal procurement spreadsheet/database. The objective is to build a reliable record of suppliers pricing lead times and previous purchases so that the company can source items more efficiently in the future.
This role is suitable for someone who is organized detail-oriented comfortable working with spreadsheets and willing to communicate with multiple suppliers.
Key Responsibilities
1. Supplier Sourcing & Procurement
- Search for suitable suppliers and vendors based on items or services requested by the company.
- Contact multiple vendors to request quotations pricing product specifications availability and lead times.
- Obtain and organize quotations from different suppliers for comparison.
- Follow up with vendors when quotations or required information have not been received.
- Assist the commercial team in comparing supplier options based on price specifications availability lead time and other requirements.
2. Procurement Records & Supplier Database
- Update the companys procurement spreadsheet after every sourcing exercise or purchase.
- Record information such as:
- Supplier/company name
- Contact person
- Contact number and email
- Item/service supplied
- Brand and specifications
- Quoted price
- Final purchase price where applicable
- Quotation date
- Lead time
- Minimum order quantity
- Payment terms
- Delivery terms
- Previous purchase/reference information
- Notes on supplier performance or suitability
- Keep supplier information organized so that previous vendors can easily be identified and contacted for future requirements.
- Update outdated supplier pricing or contact information when necessary.
3. Documentation & Form Filling
- Assist with completing standard procurement vendor registration quotation purchase and other commercial forms.
- Transfer information accurately between quotations forms spreadsheets and internal documents.
- Check documents to ensure required information is complete before submission.
- Maintain proper digital filing of quotations supplier documents purchase records and related correspondence.
4. Vendor Communication & Follow-Up
- Communicate professionally with suppliers through email WhatsApp telephone or other approved channels.
- Request missing information and clarification from vendors.
- Follow up on quotation status product availability delivery schedules and documentation.
- Maintain clear records of important supplier communications.
5. General Commercial Support
- Assist the commercial team with basic administrative and documentation tasks.
- Prepare simple price comparison tables when requested.
- Help retrieve previous supplier and pricing information for new enquiries.
- Assist with other sourcing purchasing tender or commercial tasks assigned by the team.
Typical Workflow
For a procurement request the intern will generally:
- Receive the item/service requirement from the commercial team.
- Check the procurement database for suppliers previously used for the same or similar item.
- Identify additional suppliers where necessary.
- Contact multiple suppliers and request quotations.
- Follow up until sufficient quotations and information are obtained.
- Organize the quotations and prepare a simple comparison.
- Submit the information to the commercial team for review and decision.
- Update the procurement spreadsheet with all newly obtained supplier pricing and product information.
- Properly file the quotations and supporting documents for future reference.
Requirements
- Currently pursuing or recently completed a Diploma or Degree in Business Management Finance Accounting Supply Chain Logistics Economics or a related field.
- Comfortable using Microsoft Excel or Google Sheets.
- Good attention to detail and accuracy when entering information.
- Able to communicate professionally with suppliers.
- Good organizational and time-management skills.
- Able to manage several sourcing requests and supplier follow-ups at the same time.
- Basic proficiency in Microsoft Word Excel email and online research.
- Willing to learn about procurement and commercial operations.
Preferred Skills
- Previous administrative procurement purchasing or commercial experience is an advantage but not required.
- Familiarity with preparing quotation comparisons is an advantage.
- Good written and spoken English and Malay is preferred.
- Able to work independently on repetitive administrative tasks while maintaining accuracy.
What the Intern Will Learn
During the internship the intern will gain practical exposure to:
- Procurement and purchasing processes
- Supplier sourcing and evaluation
- Vendor communication and negotiation basics
- Commercial documentation
- Price and quotation comparison
- Supplier database management
- Procurement record keeping
- Real-world commercial operations and workflow
Key Expectations
The intern should ensure that procurement information is accurate organized searchable and reusable. A key part of the role is not simply obtaining quotations but building a useful procurement history so that the company can quickly identify suitable suppliers and previous pricing whenever similar requirements arise in the future.
