Administrative Assistant — Board and Committee Support for NATO with security clearance

A governance and management structure inside a defence organisation needs asecretariat that works. Policies doctrine technical and assurance documents all have to befindable and current; committees and executive meetings have to be organised minuted andfollowed up; and the record has to stand up to scrutiny afterwards.

This is that job. It suits someone who is genuinely meticulous comfortable with senior peopleand quietly relentless about actions that have not been closed.

What you would be doing

• Managing and maintaining the information and knowledge portals content currency taxonomymetadata standards and the lifecycle of articles guidance and multimedia.
• Providing full document management and control for doctrine policy technical securityassurance and process documents and for the formal communications that go with them.
• Recording meeting discussions organising what was captured and delivering polished draftminutes for the chair to review.
• Providing conference support to significant working group and executive meetings includingthe communications with external attendees so they can take part smoothly and securely.
• Running the logistics end to end: agendas built properly action items tracked stakeholderskept informed.
• Reporting on what the secretariat has done and keeping the indicators and executivesummaries current.

What you would bring

• Higher vocational training in a relevant discipline with four years of related experience ora secondary qualification with six years.
• Strong verbal and written communication you will be dealing with clients staff andmanagement often in the same hour.
• Meticulousness: checking documents for errors and being the person who catches them.
• Prior experience of an international environment with both military and civilian elements.
• The composure to handle unexpected issues and shifting priorities without losing the thread.
• The ability to juggle several tasks prioritise them and meet deadlines.
• Expertise across Word Excel PowerPoint Outlook and SharePoint.
• Awareness of ITIL foundation practice.

Three years or more in a defence or multinational environment is strongly desirable.