About This Role

Join our Business Aviation Training Centre in Vienna (Schwechat) as a Training Administration Instructor Records Specialist and help shape the pilot training experience in Central Europe.
Our newest business aviation training centre in Vienna Austria is purpose-built to deliver advanced simulator-based pilot training. The 8000-square-metre facility is designed for growthsupporting up to nine Full Flight Simulatorsand currently operates six state-of-the-art devices including the G550 Global 7500 Global 6000 Challenger 3500 Pilatus PC-24 and Phenom 100/300.
We offer a permanent (non-contract) full-time position. Occasional work on public holidays may be required based on customer needs. Relocation support to Vienna is available for the successful candidate.

Key Responsibilities
Builds and maintains Instructor Training Folders
Distributes appropriate training documents as necessary
Maintains database of completed records
Audits folders for accuracy
Assists clients with training records requests
Invigilate EASA compute examinations for pilot qualifications and certification as required.
On a weekly basis ensure Aircraft Publications are renewed and kept up to date where applicable.
On a weekly basis obtain Library updates and place in all relevant locations.
Assist with general administration duties as required
Any other duties as may be required.

Our ideal candidate
Knowledge of Aviation Aviation Training and Aviation Regulations preferred.
Excellent customer service skills.
Able to maintain strong customer orientation under adverse circumstances.
Organised and a team player with ability to maintain composure under pressure.
Punctual professional and outgoing.
Ability to concentrate and work accurately in a fast paced environment.
Ability to multi-task detail orientated self-motivated who can complete tasks with minimal supervision.
Readily accepts change and adjusts accordingly.
Strong focus on quality with a continuous drive towards process improvement and customer satisfaction.

Minimum Qualifications
2 years or more experience in an administrative records management document control training administration or data entry role.
Experience maintaining accurate electronic records and databases.
Proficiency with Microsoft Office applications particularly Excel Outlook and Word.
Experience managing multiple tasks and working to deadlines in a fast-paced environment.
Strong attention to detail with a high degree of accuracy when handling confidential information.

Preferred Qualifications
Background in the Aviation sector
Experience of Aviation records
Experience of Aviation training management systems such as MINT Training Management System Hinfact FlightLogger Flight Schedule Pro Talon ETA or similar
Familiarity with FAA EASA and/or ICAO regulatory frameworks.
Knowledge of Aviation Training Regulations particularly welcomed.

About CAE

At CAE our mission is clear: to help make the world a safer place. For nearly 80 years weve driven innovation in simulation training and mission readiness to support critical operations worldwide. By leveraging advanced technologies we empower our customers to operate smarter faster and more sustainably. Join a purpose-driven organization where bold ideas are encouraged collaboration drives progress and your growth fuels our shared success.

Position Type

Equal Opportunity & Accommodations

CAE is committed to providing equal opportunities to all applicants regardless of race nationality color religion sex gender identity or expression sexual orientation disability neurodiversity veteran status age or other characteristics protected by law. We encourage applicants who may not meet every qualification to apply. Reasonable accommodations are availablecontact your recruiter or email if needed.

Data Privacy

Privacy Statement CAE

As part of our process we may use AIsupported tools to help review applications with human decisionmaking at every step. CAE thanks all applicants for their interest. However only those whose background and experience match the requirements of the role will be contacted.