People Operations Administrator

Australia/New Zealand CSR Achievement of the Year Publicis Groupe ANZ Gold 2025

Asia-Pacific Best Place to Work (Network) Publicis Groupe APAC - Winner

Australian Business Awards - Employer of Choice& 2021

HR Awards Excellence Awardee - Employer of Choice 2022

AWEI Silver Accreditation 2025

Certified family friendly workplace


Welcome to Publicis Groupe ANZ.

Here you will get an inside look at life within our network including the brilliant people working across our agency brands. Publicis Groupe is a world leader in marketing communication and digital business transformation driven through the alchemy of data creativity media and technology.

Our connected platform of companies and capabilities is more than an operational framework.

Its a cultural model weve built to unite our people in a collaborative way of thinking and working. Publicis Groupe offers its clients seamless access to the expertise of its 110000 talents across 100 countries globally.

In Australia our powerhouse of marketing capabilities stretches across creative agencies (Saatchi & Saatchi Leo Publicis Worldwide) media agencies (Starcom Zenith Spark Foundry Performics Atomic 212) Razorfish Digitas Epsilon Arc Prodigious PXP PMX and PR (Herd MSL). We also have Publicis Sapient driving digital business transformation for our clients.

Join a People & Culture Team That Makes an Impact

Were looking for a motivated and detail-oriented Administrator to join our collaborative and award-winning People & Culture team.

As part of our People Operations team youll play a vital role in supporting employees across the organisation delivering exceptional HR administration and first-line support throughout the employee lifecycle. Youll work closely with other functions including Finance Payroll Talent Acquisition IT and People Experience helping to streamline processes maintain data integrity and contribute to meaningful people initiatives.

This is an excellent opportunity for someone looking to build a long-term career in Human Resources and gain exposure to a broad range of disciplines and projects.

What Youll Be Doing

Employee Lifecycle Administration

• Prepare employment contracts promotion letters parental leave correspondence and other employee documentation
• Maintain accurate employee records and files
• Update HR systems and databases to ensure data accuracy and compliance

Onboarding & Offboarding

• Coordinate onboarding of new starters including contract generation employee files input into relevant systems and platforms
• Manage system setup and employee record creation
• Support internal transfers across the Groupe locally and globally
• Coordinate offboarding activities including obtaining resignation letters advising payroll and ensuring reconciliation between leave and timesheets

Employee Support

• Respond to employee queries relating to pay leave policies systems and general HR matters
• Escalate complex matters when required to People Managers and leadership

Reporting & Projects

• Assist with reporting requirements audits salary surveys and compliance activities
• Support People & Culture projects and initiatives across the business
• Contribute ideas and solutions that enhance the employee experience and improve ways of working.

About You

• 1-2 years experience in an HR Administration Office Administration Data Entry or similar administrative role
• A strong interest in developing a career within Human Resources
• Experience working with HRIS systems or other platforms requiring high levels of data accuracy
• Ability to work collaboratively in a team environment taking shared ownership of a high-volume inbox to deliver consistent timely service
• Strong Microsoft Office skills particularly Excel
• Excellent written and verbal communication skills
• Ability to handle confidential information with the utmost professionalism and discretion

What Youll Bring

• Exceptional attention to detail
• Strong organisational and time management skills
• The ability to manage competing priorities and meet deadlines
• Learning agility and a willingness to take on new challenges
• A proactive and solutions-focused mindset with a commitment to delivering a positive employee experience

#LI-SM1

Publicis Groupe benefits: Be a part of the Publicis Groupe family recent winner of the Employer of Choice Awards and one of the worlds most progressive and dynamic modern communications businesses. You can learn more about us at .

Enjoy all the perks that come with our network offering:

• A comprehensive Wholeself program supporting physical mindful and financial wellbeing.
• A creative lively and rewarding office environment where people love working with each other supported by our Publicis Liberté flexibility approach working your way with us.
• Access to our Global AI Platform Marcel connecting Publicis Groupe employees with opportunities for career mobility and collaboration across our global network.
• Extensive Learning & Development opportunities including more than 15000 learning programs via our online learning platform Marcel Classes.
• A culture of open feedback and support to reach your goals through our Career Conversations program.
• A committed Diversity Equality and Inclusion strategy driven through our Viva Women Égalité enABLE EmbRACE and Écologique committees.
• Leave benefits including Birthday Leave Flexible Public Holidays and an additional 5 days of leave after 2 years of service.
• Work Your World program enabling employees the flexibility to work from anywhere in the world for up to 6 weeks per year.
• Parental leave policy with up to 18 weeks based on tenure paid primary carer leave secondary carer swap and Cub Care leave.
• Access to counsellors psychologists and professionals through Sonder an all-in-one digital wellbeing technology platform designed to support psychological medical & safety needs.
• A workplace that stands together to provide a more open supportive and recovery-forward culture for all employees with life-threatening illnesses. Read more about our Working With Cancer Pledge: partners of Diversity Council Australia Pride in Diversity Family Friendly Workplaces Supply Nation and the Australian Disability Network.

If you dont tick every box in this ad please dont rule yourself out. Research suggests that women and other people in underrepresented groups tend to only apply if they meet every requirement. We focus on hiring people who share our values of inclusion collaboration adaptability fearlessness and integrity rather than ticking boxes so if this role resonates with you please apply.

Diversity. Inclusion. Equity. More than just words; these are part of our DNA. At Publicis Groupe we are committed to the inclusion and recognition of all people regardless of race age culture ability ethnicity gender identity or expression sexual orientation marital status and religious affiliation. We believe that to deliver the best solutions to our clients our people need to reflect the diverse communities in which our clients operate. We value diversity and the skills knowledge and experience that difference brings to our culture and solutions.

Uniqueness is powerful; without it we wouldnt be where we are today. So be you we like it that way.

We are committed to providing reasonable adjustments for people with disability or those that require additional support throughout the application process. If you need any assistance or adjustments please contact us via ; your personal information will be kept confidential.