Office Manager and Bidding Coordinator VIC (Maternity Cover)

MBM is looking for an organised proactive and approachable Office Manager and Bidding Coordinator to join our Melbourne team on a 6-month fixed-term contract to provide maternity leave cover with the possibility of extending for a further 6 months.

We are looking for someone who is available to commence by 2 November.

MBM Overview:

MBM is a national independent Australian-owned property consultancy established in 2002 and respected across the property construction and infrastructure sectors as one of Australias most trusted and reliable consultancies. Our services span Quantity Surveying Building Consultancy Tax Depreciation and Asset Services PPP Advisory Facilities Management Advisory and Expert Witness supporting clients across the full project lifecycle.

With offices across Sydney Melbourne Brisbane Perth Adelaide and Canberra our team works on a genuinely diverse national portfolio from commercial towers and health and aged care assets to education government aviation and industrial projects. We are proud of our collaborative supportive culture our commitment to technical excellence and our long-standing community partnerships (including WAGEC and The Kids Cancer Project). At MBM were Experts Delivering Certainty for our clients and for the careers of our people.

Purpose of the Position

Working 5 days per week this role is responsible for supporting the smooth day-to-day running of the Melbourne office and providing practical administrative and operational support across the business.
You will report to the National Operations Manager and work closely with the Melbourne Directors as well as colleagues across other MBM offices.

About the role

This is a hands-on office management role suited to someone who enjoys being at the centre of a busy professional office environment.

Your responsibilities will include:

• answering phones and providing a professional first point of contact;
• greeting visitors and maintaining a welcoming office environment;
• overseeing general office operations including stationery kitchen supplies groceries couriers and parcels;
• managing incoming and outgoing mail;
• ensuring meeting rooms are clean organised and ready for meetings and events;
• assisting with internal staff events and workplace initiatives;
• working with the Marketing team on internal and client events;
• organising catering for internal and external functions;
• assisting the National Operations Manager with any tasks as required;
• supporting the bidding team with fee proposals and other bid-related administration as required; and
• supporting office WHS requirements including general awareness compliance with procedures and incident reporting.

About you

We are looking for someone who is:

• highly organised and able to manage multiple priorities;
• proactive and comfortable working independently;
• professional approachable and confident dealing with staff clients and visitors;
• experienced in office administration or office management;
• comfortable working in a fast-paced professional services environment;
• confident using Microsoft Office and general business systems knowledge of Canva will be advantageous;
• detail-oriented and reliable;
• able to work collaboratively across teams and locations; and
• willing to take ownership of day-to-day office operations.

Working arrangement

This is a 6-month fixed-term maternity leave cover position working 5 days per week from our Melbourne office.

The successful candidate will need to be available to work onsite as the role is focused on office operations and team support.

Why Join MBM

Benefits & Rewards:

At MBM we recognise that our people are our greatest asset. We offer:

• A competitive salary package
• Generous parental leave benefits
• Employer-funded AIQS and RICS memberships
• Access to our confidential Employee Assistance Program (EAP)
• The company is open to exploring visa sponsorship pathways for the selected candidate. Progression to sponsorship is subject to the successful completion of the standard probation period and meeting all relevant regulatory and performance benchmarks.
• Ongoing professional development training and career progression opportunities
• Invitations to networking social and industry events
• A collaborative and supportive team environment focused on your success and wellbeing

How to Apply:

Please submit your resume and a cover letter detailing your experience and suitability for the role to .

Diversity and Inclusion at MBM:

MBM is proud to promote diversity and inclusivity providing equal opportunities for all individuals to grow learn and thrive. We strongly encourage women Aboriginal and Torres Strait Islander peoples people with disabilities and individuals from other underrepresented groups to apply. Our supportive workplace ensures every team member feels valued and empowered to reach their full potential.