Group Executive Assistant

Job No.: 694157

Location: Caulfield Campus

Employment Type: Full-time

Duration: Fixed-term appointment until 30 June 2027

Remuneration: $100155 - $108106 pa HEW Level 06 (plus 17% employer superannuation)

• Amplify your impact at a world top 50 University
• Join our inclusive collaborative community
• Be surrounded by extraordinary ideas - and the people who discover them

The Opportunity

The Group Executive Assistant provides high-level executive and administrative support to the Australia Indonesia Centre (AIC) ensuring the smooth and professional operation of the Centre. This position works closely with the Executive Director and Chief Operating Officer managing diaries communications travel meetings and workflow coordination while also supporting Centre-wide administrative functions stakeholder engagement and operational processes across programs projects and events.

This position will be responsible for providing a broad range of high-level executive administrative and operational coordination support across the AIC including calendar and inbox management stakeholder liaison meeting and event coordination travel and logistics arrangements and financial and procurement administration such as invoice processing contract support credit card reconciliation and expense reimbursements. The role will coordinate key Centre program and project meetings by preparing agendas papers and minutes maintaining action registers and ensuring timely follow-up. It will also act as a central point of liaison between senior leaders program teams partners and external stakeholders to support effective communication and addition the role will research and provide advice on administrative and operational improvements contribute to continuous improvement initiatives and maintain robust records filing and workflow systems. It will build strong relationships across the AIC network to ensure efficient consistent and high-quality administrative support.

To be successful in this role you will have experience providing high-level executive and administrative support in a complex fast-paced environment with strong attention to detail and accuracy in handling confidential information. You will bring excellent organisational and time management skills with the ability to prioritise competing demands and meet deadlines. Strong interpersonal and communication skills will enable you to engage effectively with a diverse range of stakeholders and work collaboratively within a team. You will demonstrate sound judgement initiative and problem-solving ability alongside experience supporting financial and procurement processes coordinating meetings and events and maintaining effective records and workflow systems. Highly developed computer literacy including Microsoft Office will also be essential.

About Monash University

At Monash work feels different. Theres a sense of belonging from contributing to something groundbreaking a place where great things happen.

We value difference and diversity. Thats why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.

Some 20000 staff work for Monash around the world. We have 95000 students four Australian campuses and campuses in Malaysia and Indonesia. We also have a major presence in India and China and a significant centre and research foundation in Italy.

In our short history we have skyrocketed through global university rankings and established ourselves consistently among the worlds best tertiary institutions. We rank in the worlds top-50 universities in rankings including the QS World University Rankings 2026.

Learn more about Monash.

Today we have the momentum to create the future we need for generations to come. Accelerate your change here.

Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.

To Apply

For instructions on how to apply please refer to How to apply for Monash Jobs. As part of your application please submit your CV and a Cover Letter addressing Key Selection Criteria 13 and 9.

Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people culturally and linguistically diverse people people with disabilities neurodivergent people and people of all genders sexualities and age groups.

We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments please contact us at in an email titled Reasonable Adjustments Request for a confidential discussion.

Your employment is contingent upon the satisfactory completion of all pre-employment and background checks required for the role as determined by the University.

Enquiries: Dr Jason Zheng Chief Operating Officer (Interim)

Position Description: Group Executive Assistant

Applications Close: Sunday 14 June 2026 11:55pm AEST

Supporting a diverse workforce