Executive & Project Coordinator

Together we shape thriving communities public spaces places and economies.

• Help deliver a once-in-a-generation project that will shape the future of Sydney
• Permanent full-time opportunity (35 hours/5 days per week)
• Office located in Sydney CBD with flexible working supported
• Salary relative to experience and ranges from $113574.00 to $125720.00 super (Clerk Grade 7/8)

Join our team and shape your world in a workplace that empowers you to do your best work and build a meaningful this role you will contribute to shaping lives and communities across NSW while shaping your own career. You will enjoy flexible work options varied and impactful projects and a vibrant diverse team culture built on collaboration inclusion and support. We are creating a workplace where everyone belongs and where you can balance work life and wellbeing.

The role

The Bays West Delivery Authority is charged with creating Sydneys newest precinct a thriving connected sustainable hub with White Bay Power Station as its cultural heart. Its vision is to build on the areas natural cultural and industrial history to shape a vibrant neighbourhood combining new housing with public open space and opening access to the waterfront for the first time in more than 100 years.

Behind this transformation sits a fast-paced executive environment where strong coordination and communication are essential and thats where this role comes in.

As an Executive & Project Coordinator you will provide high-level executive administrative and project support managing priorities coordinating communications and reporting and ensuring the smooth running of day-to-day team operations. From diary and workflow management to preparing briefings and supporting key decisions youll help create the structure that allows leaders to focus on delivering outcomes.

This role is perfect for you if you thrive on organisation and momentum. This project requires someone who is enthusiastic can anticipate needs manage competing priorities and build strong relationships across teams. Your contribution will directly support the leadership driving this major project in delivering real value to the community.

For more information read the full Role Description:Executive & Project Coordinator

What you will bring to the role

• A strong sense of pride in creating order clarity and momentum that enables leaders to focus on what matters most
• Exceptional organisational instincts with the ability to anticipate needs and stay one step ahead
• Clear thoughtful communication that supports confident decision-making and smooth collaboration
• A calm solutions-focused approach when managing competing priorities in a fast-paced environment
• Discretion and judgement when handling sensitive information and complex matters
• A collaborative mindset that builds strong relationships and supports team success

Key knowledge and experience

• Experience providing high-level executive secretarial administrative and project support services to senior executives in a fast paced environment with NSW Government experience highly regarded
• Proven ability to manage competing priorities and meet tight deadlines
• Excellent verbal and written communication skills with a strong eye for detail
• Extensive experience using electronic records management systems with a strong understanding of records management policy and associated standards

Essential requirements

• Tertiary qualification and/or relevant knowledge and experience

About Us

At the Department of Planning Housing and Infrastructure(DPHI) you could shape your world while helping us shape the future of NSW. Together we create vibrant communities places and precincts and manage land assets and property.

We are a high-performing organisation that proudly reflects the communities we serve. Our diversity strengthens our cultural capability and enables us to make a meaningful difference in the lives of people across NSW. As an inclusive and accessible workplace we value your contribution lived experience and cultural knowledge and we want you to feel supported connected and empowered to succeed. With flexible work arrangements job share options workplace adjustments and various employee affinity groups we are here to help you thrive every day.

Join us

If this role sounds like the right fit for you we encourage you to apply with your CV and cover letter. Wed love to hear from you and explore how you can shape your world with us.

Applications close Tuesday 30 June 2026 at 11:55PM. Should you require further information about the role please contact Sally Ryan Director Strategy & Governance on .

Interviews for this position are planned for late July to early August. Please take this into consideration when applying for the position.

A talent pool may be created for ongoing and temporary opportunities of the same role or role type that may become available over the next 18 months.

Check out our Aboriginal applicants guide to assist with applying for the role or contact our Aboriginal Career pathways team for a yarn.

We encourage and support applications from people with disability. Please reach out to us to discuss any accommodations or adjustments that may be needed during the recruitment process ensuring that you have every opportunity to showcase your talent skills and potential. Contact the Talent Team via or (02) - HR Support option 2 DPHI People Advisory option 1 and reference Request an Adjustment - Job Title and Reference Number.

Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanent resident or hold a valid Australian working Visa for the duration of the appointment. This role is subject to standard pre-employment checks including a criminal record check.