Executive Assistant

Marketing today is complex fastmoving and under constant pressure - but thats where we do our best work.

At Starcom we believe progress comes from a world of endless data accelerating technology and constant change we help brands move beyond what they coulddo and concentrate on what they shoulddo to drive real growth.

Our Focus Frameworkgives our people the clarity to identify the audiences ideas media and metrics that matter most - turning complexity into impact and ambition into results.

If youre motivated by smart thinking meaningful collaboration and the opportunity to make a real difference youll find your unfair advantage here.

Starcom. Focus For Growth.

Who are we looking for

Were looking for an Executive Assistant who thrives on variety who can work at pace and has a genuine curiosity for technology tools and smarter ways of working. This is a role for someone who likes to be close to decisionmaking and enjoys learning how a business really operates.

Youll manage diaries meetings and travel - but the core value of this role also sits in project coordination operational problemsolving and continuous improvement. Youll help keep priorities moving support with keeping projects on track and leaders focused.

Partnering closely with our Melbourne-based CEO and working alongside the Executive Leadership Team in Sydney youll operate as a trusted partner - helping to plan coordinate and deliver leadership initiatives agencywide projects marketing client events and new business activity.

This is a dynamic role requiring this person to have strong organisational skills high EQ a proactive attitude and the aptitude to adapt in a fast-paced environment. Additionally this role requires a high level of discretion and self-management excellent communication strong attention to detail and a knack for collaboration.

Youll join a business at a time of strong growth and transformation with the opportunity to be part of a refreshed proposition and visible momentum. It goes beyond traditional EA work offering exposure within media involvement in new business and marketing activity pathways to broaden your career AND the opportunity to work alongside some of the sharpest and kindest leaders in the biz.

If youre proactive responsive detail-oriented and have a natural ability to anticipate needs before they arise wed love to hear from you!

What will your day-to-day look like

• Proactively manage complex diaries meetings and travel for the CEO with additional support to ELT members as required
• Coordinate senior leaderships meetings - agendas materials actions and followups ensuring leaders are prepared and informed
• Prepare refine and qualitycheck presentations reports and new business materials
• Manage expenses invoices approvals and other operational processes with accuracy and discretion
• Coordinate and support multiple projects and initiatives (including agency events marketing activity and internal programs).
• Help set up project structures - timelines actions owners and checkpoints to ensure work moves from idea to execution
• Bring discipline and momentum to complex workstreams helping leaders stay focused on priorities
• Support planning and delivery of leadership offsites client events media upfronts and agency gatherings
• Support new business and marketing activity and agency and client events (including RFP coordination credentials meeting logistics and followups)
• Work closely with senior stakeholders media partners and clients to coordinate meetings events and communications
• Maintain strong working relationships across Starcom and the wider Publicis Groupe network
• Explore test and implement new tools systems and ways of working to improve efficiency and collaboration
• Look for opportunities to streamline processes automate where possible and reduce friction
• Support light content or coordination tasks across digital platforms (e.g. event collateral website updates internal comms)
• Bring a curious experimental mindset - comfortable learning by doing

What youre looking for

• An encouraging positive and collaborative culture.
• A role with real variety exposure and opportunity to grow beyond a traditional EA remit
• To work closely with senior leaders and stakeholders during a period of business growth momentum and transformation
• Flexible working and a culture that values trust balance and wellbeing
• To fulfil your growth and career development ambitions in a business large enough to accommodate them

What will set you up for success

• 3 years as an Executive Assistant Project Coordinator or Administrative Assistant within media or advertising or in a fastpaced environment
• Experience in modern matrix organisations is beneficial but were just as interested in capability mindset and curiosity as we are in background.
• Exposure to some project management - youre organised proactive and comfortable managing multiple priorities at once
• Proficient in Microsoft applications (Word Excel PPT Teams)
• Technology Proficiency - you are comfortable using productivity tools software and digital platforms to manage calendars communication data and documents
  effectively
• Excellent written and verbal communication skills with the ability to work effectively with senior leaders clients media and stakeholders
• A solutionsfocused mindset - you anticipate needs spot issues early know when to escalate them and take ownership
• Resilience as well as high levels of discretion professionalism and attention to detail
• Comfort working in a dynamic environment where plans evolve and priorities shift you are unflappable know how to keep a cool head and lean in with a positive mindset

#LI-LJ1

Publicis Groupe benefits: Be a part of the Publicis Groupe family recent winner of the Employer of Choice Awards and one of the worlds most progressive and dynamic modern communications businesses. You can learn more about us at .

Enjoy all the perks that come with our network offering:

• A comprehensive Wholeself program supporting physical mindful and financial wellbeing.
• A creative lively and rewarding office environment where people love working with each other supported by our Publicis Liberté flexibility approach working your way with us.
• Access to our Global AI Platform Marcel connecting Publicis Groupe employees with opportunities for career mobility and collaboration across our global network.
• Extensive Learning & Development opportunities including more than 15000 learning programs via our online learning platform Marcel Classes.
• A culture of open feedback and support to reach your goals through our Career Conversations program.
• A committed Diversity Equality and Inclusion strategy driven through our Viva Women Égalité enABLE EmbRACE and Écologique committees.
• Leave benefits including Birthday Leave Flexible Public Holidays and an additional 5 days of leave after 2 years of service.
• Work Your World program enabling employees the flexibility to work from anywhere in the world for up to 6 weeks per year.
• Parental leave policy with up to 18 weeks based on tenure paid primary carer leave secondary carer swap and Cub Care leave.
• Access to counsellors psychologists and professionals through Sonder an all-in-one digital wellbeing technology platform designed to support psychological medical & safety needs.
• A workplace that stands together to provide a more open supportive and recovery-forward culture for all employees with life-threatening illnesses. Read more about our Working With Cancer Pledge: partners of Diversity Council Australia Pride in Diversity Family Friendly Workplaces Supply Nation and the Australian Disability Network.

If you dont tick every box in this ad please dont rule yourself out. Research suggests that women and other people in underrepresented groups tend to only apply if they meet every requirement. We focus on hiring people who share our values of inclusion collaboration adaptability fearlessness and integrity rather than ticking boxes so if this role resonates with you please apply.

Diversity. Inclusion. Equity. More than just words; these are part of our DNA. At Publicis Groupe we are committed to the inclusion and recognition of all people regardless of race age culture ability ethnicity gender identity or expression sexual orientation marital status and religious affiliation. We believe that to deliver the best solutions to our clients our people need to reflect the diverse communities in which our clients operate. We value diversity and the skills knowledge and experience that difference brings to our culture and solutions.

Uniqueness is powerful; without it we wouldnt be where we are today. So be you we like it that way.

We are committed to providing reasonable adjustments for people with disability or those that require additional support throughout the application process. If you need any assistance or adjustments please contact us via ; your personal information will be kept confidential.