Executive Assistant & Project Coordinator

Sydney Full-time Office-based five days per week

Landmark Group is looking for an experienced Executive Assistant to work directly with our Head of Sales & Acquisitions across major business priorities.

We are looking for a self-managing operator who can bring structure to a fast-moving executive and coordinate work across multiple departments.

You will work closely with a director that has been involved in billions of dollars in residential transactions and large-scale property acquisitions.

Landmark Group is a Sydney-based builder-developer with a track record across 43 projects and more than 4000 completed homes.

With an apartment pipeline exceeding $5 billion Landmark operates across the full property lifecycle from acquisition and development through to construction marketing sales handover and aftercare.

This integrated model makes the role unusually varied and gives you a front-row view of how major projects come together.

• Preparing agendas briefing material meeting minutes and decision summaries
• Maintaining a central action and approval register
• Coordinating work across sales marketing development display suites and aftercare
• Tracking project launches display-suite openings and other key milestones
• Managing weekly priorities schedule and outstanding approvals
• Drafting internal communications and follow-up emails
• Escalating delays risks and unresolved issues

This role suits someone who is highly organised clear communication skills and commercially aware.

You will have:

• 10 years experience as an Executive Assistant Project Coordinator or Operations Coordinator
• Experience supporting a senior executive in a fast-moving business
• Excellent written communication and meeting-minute skills
• Strong project coordination follow-through and personal accountability
• The ability to work with minimal direction and manage competing priorities
• Confidence dealing with senior stakeholders and external consultants
• Attention to detail and a high level of discretion

• Property development construction or real estate experience
• Experience coordinating project launches or operational milestones
• Exposure to sales acquisitions or development processes
• Experience working in a privately owned business

• Build the structure and operating rhythm around a senior executive
• Become a trusted operator within a fast-growing business
• Gain exposure to major commercial decisions
• See the full builder-developer model from the inside

Please click the Apply button or email for any confidential enquiries.