The Department of Foreign Affairs and Trade (DFAT) is seeking an experienced Executive Assistant to provide high-quality executive administrative and secretariat support to senior executives. The successful candidate will support at least one SES officer and manage a broad range of executive support functions in a fast-paced government environment.
Key Responsibilities
Executive and administrative support to SES executives
Complex diary and calendar management
Inbox and workflow management
Meeting coordination and secretariat support
Travel bookings and logistics
Records and document management
Preparation of briefs correspondence and meeting papers
Minute taking and action tracking
Stakeholder liaison across internal and external organisations
General executive office administration
Requirements
Current NV1 Security Clearance
Demonstrated Executive Assistant or Personal Assistant experience
Experience supporting Senior Executive Service (SES) officers
Excellent diary and inbox management skills
Experience preparing briefs reports correspondence and meeting minutes
Advanced Microsoft Office skills
Strong organisational and prioritisation skills
Excellent communication and stakeholder management abilities
Professional proactive and flexible approach
Australian Government experience
DFAT or Commonwealth agency experience
Records management systems
Corporate workflow systems
Benefits
Keywords
Executive Assistant Personal Assistant APS4 APS5 DFAT NV1 Executive Support Secretariat Diary Management Administration Barton ACT Government Microsoft Office Executive Coordination SES Support
Required Skills:
Responsible for collecting and evaluating data to comprehend business requirements and procedures and pinpoint opportunities for enhancement. Working with stakeholders the Business Analyst will compile user needs record discoveries and create user stories to develop digital services. Experience working with stakeholders to develop user requirements to support delivery in a multi-disciplinary team. Key responsibilities: Engaging with our internal and external users business areas to understand and capture user and business needs and identify opportunities (short and/or long-term transformation) for the future state. Work closely with solution architects to design solution that fit within the architecture standards for the program and how the design might contribute to the future state. Supporting user engagement throughout the different phases of Discovery Alpha Beta and Live; including the provision of ongoing business and technical advice. Convert the conceptual/theoretical model of a service/product into technically sound product features. Develop artefacts and diagrams to define and document user needs and system concepts and functionality Write user stories/PBIs for development maintain alignment with features dependencies within stories; help guide the sequence of development and acceptance testing of the implemented PBIs. Develop content for business consumption translating technical solutions/features in to simple effective manner suitable for wider business consumption Communicating future system requirements to software developers and assisting in system design. Collaborate with service designers and stakeholders to form the bigger strategic picture. Skills & Experience Extensive experience in business analysis for large scale transformations Demonstrable experience in solving complex problems based on evidence analysis and investigation Strong track record working in agile and multi-disciplinary teams Human Centred Design approach to service delivery The ability to communicate effectively with technical and non-technical audiences Influencing and guiding decisions with senior stakeholders Excellent knowledge and experience in creating quality visual materials Collaborative team player Excellent communicator in both written and verbal form. Ability to adapt and learn how to use a variety of systems.
The Department of Foreign Affairs and Trade (DFAT) is seeking an experienced Executive Assistant to provide high-quality executive administrative and secretariat support to senior executives. The successful candidate will support at least one SES officer and manage a broad range of executive support...
The Department of Foreign Affairs and Trade (DFAT) is seeking an experienced Executive Assistant to provide high-quality executive administrative and secretariat support to senior executives. The successful candidate will support at least one SES officer and manage a broad range of executive support functions in a fast-paced government environment.
Key Responsibilities
Executive and administrative support to SES executives
Complex diary and calendar management
Inbox and workflow management
Meeting coordination and secretariat support
Travel bookings and logistics
Records and document management
Preparation of briefs correspondence and meeting papers
Minute taking and action tracking
Stakeholder liaison across internal and external organisations
General executive office administration
Requirements
Current NV1 Security Clearance
Demonstrated Executive Assistant or Personal Assistant experience
Experience supporting Senior Executive Service (SES) officers
Excellent diary and inbox management skills
Experience preparing briefs reports correspondence and meeting minutes
Advanced Microsoft Office skills
Strong organisational and prioritisation skills
Excellent communication and stakeholder management abilities
Professional proactive and flexible approach
Australian Government experience
DFAT or Commonwealth agency experience
Records management systems
Corporate workflow systems
Benefits
Keywords
Executive Assistant Personal Assistant APS4 APS5 DFAT NV1 Executive Support Secretariat Diary Management Administration Barton ACT Government Microsoft Office Executive Coordination SES Support
Required Skills:
Responsible for collecting and evaluating data to comprehend business requirements and procedures and pinpoint opportunities for enhancement. Working with stakeholders the Business Analyst will compile user needs record discoveries and create user stories to develop digital services. Experience working with stakeholders to develop user requirements to support delivery in a multi-disciplinary team. Key responsibilities: Engaging with our internal and external users business areas to understand and capture user and business needs and identify opportunities (short and/or long-term transformation) for the future state. Work closely with solution architects to design solution that fit within the architecture standards for the program and how the design might contribute to the future state. Supporting user engagement throughout the different phases of Discovery Alpha Beta and Live; including the provision of ongoing business and technical advice. Convert the conceptual/theoretical model of a service/product into technically sound product features. Develop artefacts and diagrams to define and document user needs and system concepts and functionality Write user stories/PBIs for development maintain alignment with features dependencies within stories; help guide the sequence of development and acceptance testing of the implemented PBIs. Develop content for business consumption translating technical solutions/features in to simple effective manner suitable for wider business consumption Communicating future system requirements to software developers and assisting in system design. Collaborate with service designers and stakeholders to form the bigger strategic picture. Skills & Experience Extensive experience in business analysis for large scale transformations Demonstrable experience in solving complex problems based on evidence analysis and investigation Strong track record working in agile and multi-disciplinary teams Human Centred Design approach to service delivery The ability to communicate effectively with technical and non-technical audiences Influencing and guiding decisions with senior stakeholders Excellent knowledge and experience in creating quality visual materials Collaborative team player Excellent communicator in both written and verbal form. Ability to adapt and learn how to use a variety of systems.
Indigitise is a leading professional services enterprise with a strong presence across Australia, specializing in IT consulting, IT services, and digital transformation solutions. Our team has extensive experience providing innovative and effective IT solutions to the Commonwealth Gov
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