Executive Assistant and Divisional Coordinator, Information Technology

Do you thrive in a fast-moving executive environment where priorities shift quickly deadlines often overlap and quality matters

Are you someone who brings structure accuracy confidence and true blue attention to detail while supporting senior leaders and a large diverse division

Are you excited by technology and curious about how it can improve the way people work even if your entire career has not been in a technology environment

If that sounds like you this role may be a strong fit.

Provide high-level executive and divisional coordination support to the Vice President Information Technology and Chief Information Officer while serving as a trusted resource to the broader Information Technology Division its leaders teams and committees.

This role operates in a dynamic deadline-driven environment balancing executive support with the coordination needs of a large division of more than 100 employees. You will manage multiple priorities at once from preparing executive materials and tracking divisional commitments to coordinating meetings events budgets and administrative processes.

Youll play a key role in:

• Managing the Vice Presidents calendar priorities meetings travel materials and follow-up so urgent issues and deadlines are addressed
• Drafting reviewing and coordinating reports presentations briefing notes decision notes executive correspondence agendas minutes and action items
• Coordinating divisional and committee meetings logistics communications records and administrative activities across a large and varied technology team
• Planning and coordinating larger divisional events and engagement activities bringing creativity to event plans group activities and experiences for large groups
• Managing financial administration including budget tracking forecasting support invoices purchasing reimbursements and accurate expenditure records

Hybrid Work Environment
This positionoperateswithin a hybrid work environment. Employeesare required towork in theofficea minimum of three (3) days per week.Additionalin-office attendance may bebased on business needs leadership expectations and alignment with the Vice Presidents schedule to support collaboration team engagement and operational effectiveness.

Be a passive administrator waiting for direction. This role requires someone who anticipates needs exercises sound judgement takes ownership and confidently improves workflows documentation and ways of working.

• Direct Executive Partnership: You will work closely with the Vice President Directors and Managers earning trust through discretion judgement follow-through and consistently high-quality work.
• Ownership and Visible Responsibility: You will have meaningful responsibility for keeping executive and divisional priorities organized and moving. This is a role where you can take pride in owning important work from start to finish.
• Technology Curiosity Encouraged: You do not need to have spent your entire career in technology but you should be excited by it comfortable learning unfamiliar tools and concepts and willing to get in there and figure things out.
• Creative Coordination: Event coordination is a significant part of the role. You will have opportunities to use your experience and creativity to plan engaging activities and well-organized events for a large division.
• Varied and Connected Work: You will support a division with diverse backgrounds specialties and experiences giving you broad exposure to the people priorities and operations behind BC Transits technology services.

• A highly routine or narrowly defined role. Priorities can change quickly and you will need to move confidently between executive support financial administration divisional coordination and event planning.
• Reluctance to learn the business of technology. The environment includes different technologies terminology and technical teams so curiosity and a willingness to learn are essential.
• Limited event coordination. Planning meetings and larger group events is a substantial responsibility and requires creativity organization attention to detail and comfort supporting large groups.
• Waiting for complete direction before acting. Success requires initiative judgement confidence and the ability to identify what needs attention while keeping leaders informed.

• At least five years of related Executive Assistant experience supporting and reporting to a senior executive ideally within or alongside a large division (50)
• A diploma or degree in office or business administration or an equivalent combination of education and experience
• Experience working in technology or supporting a technology team is preferred along with genuine enthusiasm for learning new tools systems and concepts
• Strong executive judgement discretion tact and diplomacy when handling confidential or sensitive matters including Board of Directors meeting material
• Exceptional organization planning editing proofreading written communication and attention to detail
• Confidence managing competing priorities changing schedules complex meetings travel budgets records deadlines and urgent issues
• Advanced proficiency with Microsoft Word Excel Outlook and PowerPoint plus the curiosity to learn and apply other digital tools

To learn more about this role we encourage you to review the Executive Assistant and Divisional Coordinator Information Technology job description which outlines the full accountabilities and qualifications.

• Comprehensive medical and dental benefits to support you and your family regardless of what life throws at you
• Membership in BCs Public Service Pension Plan (PSPP). Nationally recognized for its strong investment and governance practices PSPP is a defined benefit plan
• Access to fitness and lifestyle centers to help you take care of your physical fitness and health
• Various programs that support employees such as an Employee Assistance Program and health and wellness initiatives and events aimed at fostering your mental health
• A complimentary employee bus pass (plus taxable dependent passes)
• A corporate learning and development program to help you in continuous career growth
• An employee recognition program where we all recognize each others successes (not just your Leaders!)
• A social club that gives you access to events throughout Victoria

• Interviews will take place the week of October 12th 2026.
• There may be an assignment/presentation as part of the interview process.
• The position requires the completion of a Criminal Record Check or Vulnerable Sector Search.
• An eligibility list may be established for future full time regular and full time temporary vacancies
• If you have a disability that requires an accommodation during any stage of our recruitment process please contact to let us know how we can assist you.
• BC Transit is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities. If the organization identifies this position as a reasonable accommodation for an existing employee all candidates will be notified as soon as reasonably possible.