Office Administrator

The Office Administrator is responsible for the efficient day-to-day operation of the office ensuring a safe functional and engaging workplace environment. The role oversees office administration facilities management health & safety compliance vendor relationships workplace services and employee experience activities.

Key Responsibilities:

• Serve as the primary contact for landlord.
• Act as the primary point of contact for local office communications related to administration matters.
• Manage all courier and postal services including incoming and outgoing deliveries.
• Coordinate and organize staff events team gatherings and office celebrations including venue selection logistics suppliers and on-the-ground execution.
• If needed maintain office supplies and ensure adequate stock levels.
• Manage office-related purchase orders invoices and expense records.
• Support onboarding and offboarding processes from an office administration and IT perspective (e.g. laptop set up).
• Maintain accurate office records documentation contracts and service agreements.
• Ensure office facilities are maintained to a high standard and are fully operational.
• Ensure the workplace complies with all applicable local occupational health and safety regulations and legislation.

Qualifications :

• Bachelors degree in Business Administration Facilities Management Hospitality Management or a related field preferred.
• Minimum 3-5 years of experience in Office Management Facilities Management Workplace Operations or a similar role.
• Experience managing office vendors contractors landlords and service providers.
• Experience coordinating corporate events and employee engagement activities.
• Knowledge of workplace management tools and systems. 
• Proactive and hands-on approach.
• Service-oriented mindset with a strong focus on employee experience.
• Strong sense of ownership and accountability.
• Ability to build effective relationships across all levels of the organization.
• Flexible and adaptable in a fast-paced environment.
• Professional reliable and highly organized.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.

Remote Work :

No

Employment Type :

Full-time