Executive Assistant

NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below.

Job Summary:

The Executive Assistant to the President provides high-level administrative support to the President ensuring efficient operation of the executive office. This role requires professionalism discretion and the ability to handle sensitive information. The ideal candidate will be proactive resourceful and possess exceptional organizational and communication skills.

RESPONSIBILITIES/ACCOUNTABILTY & AUTHORITY:

• Manage and maintain the executive calendar including scheduling appointments meetings and travel arrangements.
• Serve as the primary point of contact between the executive internal staff and external stakeholders.
• Prepare review and edit correspondence reports presentations and other documents.
• Coordinate logistics for meetings including preparing agendas taking minutes and following up on action items.
• Screen and prioritize incoming communications calls and requests; respond or direct as appropriate.
• Organize and maintain confidential files and records.
• Assist with special projects and initiatives as assigned by the President.
• Facilitate effective communication and collaboration within the executive team and across departments.
• Represent the Presidents office in a professional and courteous manner.
• Undertake additional tasks and responsibilities as required to support the efficient functioning of the Presidents office.

BEHAVIORAL SKILLS/COMPETENCIES & REQUIRED:

• Exceptional organizational time-management and multitasking abilities.
• Excellent written and verbal communication skills.
• High degree of professionalism discretion and confidentiality.
• Proficient with Microsoft Office Suite (Word Excel PowerPoint Outlook) and virtual meeting platforms.
• Ability to work independently and as part of a team.
• Strong attention to detail and problem-solving skills.

EXPERIENCE/EDUCATION/SKILL-SET REQUIRED:

• Bachelors degree in Business Administration Communications or a related field preferred.
• Minimum of 5 years experience supporting C-suite executives preferably in a fast-paced environment.