Admin & HR Officer

The Admin & HR Officer ensures the smooth operation of both administrative and human resources functions. This role provides vital support in HR processes including recruitment onboarding payroll employee relations and compliance while overseeing general office administration and logistics

The position requires a reliable detail-oriented and discreet professional who can balance people management with organizational efficiency ensuring compliance with the Jordanian Labor Law and internal company policies.

Key Responsibilities:

A. Human Resources Responsibilities

Recruitment & Onboarding

• Support the recruitment process from vacancy posting to final selection.
• Screen CVs schedule interviews and liaise with hiring managers and candidates.
• Prepare job offers employment contracts and onboarding documents.
• Organize new employee orientations and ensure smooth integration into the team.
• Maintain updated job descriptions staff lists and organizational charts.

Employee Relations & Welfare

• Serve as the first point of contact for employees regarding HR inquiries policies or grievances.
• Promote positive employee engagement and workplace culture.
• Maintain accurate leave attendance and timesheet records.
• Assist in organizing staff events team-building activities and welfare initiatives.
• Handle confidential matters with discretion and professionalism.

Performance & Development

• Support the implementation of performance appraisal systems.
• Track employee evaluations probation reviews and performance feedback.
• Maintain training calendars and coordinate staff development programs.

Compensation Payroll & Benefits

• Prepare monthly payroll inputs (attendance deductions allowances overtime).
• Liaise with Finance for accurate and timely salary disbursement.
• Ensure all statutory deductions (e.g. Social Security Income Tax) are correctly calculated and submitted.
• Maintain up-to-date employee benefits such as health insurance mobile plans and allowances.
• Manage end-of-service calculations and employee clearance.

Compliance & HR Documentation

• Ensure all HR operations comply with Jordanian Labor Law and company policies.
• Maintain accurate and confidential employee files both physical and digital.
• Prepare reports for audits labor inspections and internal management reviews.
• Support visa residency and work permit renewals for expatriate staff in coordination with authorities.

B. Administrative Responsibilities

Office Management

• Oversee day-to-day administrative and logistical operations of the Amman office.
• Manage office supplies procurement maintenance and vendor relationships.
• Supervise drivers office assistants and support staff to ensure operational efficiency.
• Manage office lease contracts utilities and service agreements.
• Handle correspondence document control and internal communications.

Logistics & Coordination

• Arrange domestic and international travel bookings hotel accommodations and transport logistics.
• Support the organization of workshops training sessions and official meetings.
• Coordinate visitor logistics including transportation hospitality and meeting arrangements.

Document Control & Filing

• Maintain all administrative and HR-related documentation in an organized filing system.
• Draft official letters memos and announcements as needed.
• Ensure proper archiving of contracts invoices and government-related documents.

Health Safety and Security

• Support implementation of workplace health and safety measures.
• Ensure compliance with local regulations regarding office safety and emergency procedures.
• Report any safety concerns and follow up on maintenance needs promptly.

Qualifications :

• Bachelors Degree in Human Resources Management Business Administration or related field.
• Minimum of 3 years of relevant experience in HR and Administration roles preferably in multinational or service-oriented environments.
• Strong proficiency in Microsoft Office Suite (Excel Word PowerPoint Outlook) and HRIS systems. Experience with payroll systems and social security platforms is an advantage.
• Sound understanding of Jordanian Labor Law payroll taxation and HR best practices.
• Fluent in Arabic and English (written and spoken).
• Excellent communication problem-solving and organizational skills. Capable of handling sensitive information with confidentiality.
• Detail-oriented proactive reliable and adaptable. Strong sense of accountability and teamwork.

Additional Information :

• The Admin & HR Officer will ensure compliance with all Ministry of Labor regulations Social Security Corporation (SSC) rules and Income & Sales Tax Department requirements.
• The role includes maintaining up-to-date employee records for audits and coordinating with the companys legal and financial advisors when required.
• Upholding ethical conduct data privacy and professionalism is mandatory at all times.

Remote Work :

No

Employment Type :

Full-time