Office Manager

• Day-to-day management and operation of the office including office equipment and supplies the kitchen and cafeteria meeting rooms reception mail deliveries and courier services.

• Manage recurring orders pantry supplies and employee amenities ensuring the office is well stocked and organized.

• Manage vendors and service providers including obtaining quotes negotiating pricing managing contracts and renewals and monitoring service quality.

• Managing the office and employee well-being budgets monitoring expenses on an ongoing basis and ensuring that all activities remain within the approved budget.

• Process purchase requisitions invoices and payments in coordination with Finance and Procurement departments.

• Responsibility for office maintenance and handling service requests related to cleaning electricity air conditioning internet printers office equipment and infrastructure; coordinating technician visits and liaising with building management.

• Managing monitoring and overseeing cleaning services as well as supporting physical changes in the office modifications renovations or relocations as needed.

• Assisting in organizing company events holiday toasts and meals; placing weekly Happy Hour orders; and assisting with sending gifts to employees for personal occasions such as weddings births bereavement and recognition of outstanding performance.

• Maintaining regular contact with employees identifying needs and providing personal service-oriented support including birthday updates and communication through the designated channels.

• Providing administrative support to the various departments and senior management as needed including travel coordination meeting preparation and support for operational financial and legal processes.

• Continuously reviewing work processes identifying opportunities for improvement and implementing solutions that enhance efficiency and the quality of the work environment.

• Ensure appropriate workplace safety emergency preparedness and compliance requirements are addressed.

• the role involves sitting at the reception desk and welcoming visitors.

2-5 years of prior experience in office management office operations or a similar role in a high-tech or start-up company including experience in employee well-being and employee experience.

A very high level of proficiency in both Hebrew and English written and spoken.

Strong organizational and planning skills attention to detail the ability to manage multiple tasks simultaneously and effective prioritization in a dynamic fast-paced environment.

A strong service orientation excellent interpersonal skills effective communication and the ability to collaborate with multiple stakeholders.

A strong sense of ownership initiative personal responsibility and a proactive make things happen approach.

A practical and flexible approach willingness to handle small tasks as well and the ability to respond to urgent needs outside regular working hours when necessary.

Technological orientation.

Creative thinking and the ability to propose and implement improvements in processes service and the office work experience.

2-5 years of prior experience in office management office operations or a similar role in a high-tech or start-up company including experience in employee well-being and employee experience.

A very high level of proficiency in both Hebrew and English written and spoken.

Strong organizational and planning skills attention to detail the ability to manage multiple tasks simultaneously and effective prioritization in a dynamic fast-paced environment.

A strong service orientation excellent interpersonal skills effective communication and the ability to collaborate with multiple stakeholders.

A strong sense of ownership initiative personal responsibility and a proactive make things happen approach.

A practical and flexible approach willingness to handle small tasks as well and the ability to respond to urgent needs outside regular working hours when necessary.

Technological orientation.

Creative thinking and the ability to propose and implement improvements in processes service and the office work experience.