Office Administrator

Job Description

Employee Well Being Administrator coordinates and oversee all office activities. Ensure adherence to relevant company procedures and policiescoordinate and participate in office space planning maintenance and renovations when necessary in addition to managing the medical coverage scheme. As well as

Supervising Housekeeping staff and supervising the reception on daily tasks.

• Administration of the Health Scheme including renewal adding and deleting members dealing with complaints refunds chronic cases etc.... Run induction sessions on the health care scheme usage for newcomers and refresh the information for current staff.
• Tracking any approvals required by staff or their families with the medical insurance company.
• Ensure FSAE Staff update their emergency contact information social status and address declaration & Medical Situation forms annually or whenever a change occurs.
• Reception work instructions and procedures should be reviewed/updated.
• Manage any required bookings whether flights/ hotels from the reception.
• Handling employee engagement events held by FSAE whether inside or outside the company.
• Assist HR with all scanning for staff documents.
• Managing the Companys attendance system including issuance of Fugro attendance cards activating them on the system and extracting reports. (for staff and visitors).
• Responsible for overseeing the whole buildings housekeeping including the use and ordering of cleaning materials as well as evaluating the cleaners.
• Keep track of the physical health issues that occur to staff responsible for FSAE Employees Physical Health Awareness in liaise with the QHSSE department and responsible for periodic health checks implemented on Fugro SAE staff.
• Ensure that the landscape green areas are maintained as well as the plantations inside the buildings.
• Ensure all personnel documents are well kept both in softcopy and in hardcopy.
• Send newcomers for a medical checkup before hiring.
• Manage summer training for undergraduates using the checklist.
• Responsible for archiving and retrieving folders.
• Responsible for periodic occupational health checks conducted on Fugro SAE staff.
• Issuing and tracking transmittal notes as well as filing them.
• Assist with all Meet and Greet requirements of any department and coordinate transportation with logistics.

Disclaimer for recruitment agencies:

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.