MD Executive Assistant

Job Description

Work Arrangement: This role is categorized as onsite. this means the successful candidate to report to the GM office full time.

The Role:

Responsible for managing the administrative requirements of Chair and Managing Director as well as key Senior Executives. Duties include managing calendars meeting schedules staff meeting preparations completing expense reports travel plans and other administrative assignments.

What Youll Do:

• Coordinate MD calendar & monthly reviews

  • Manage calendar schedules to ensure efficient and effective flow of meetings regular meeting cadence and meeting conflicts are proactively resolved and rescheduled.

  • Deal with all function heads and manage the schedules and communications of key company executives in a timely and accurate manner.

  • Work closely with the MD & CFO and key executives to keep them well informed of upcoming commitments and responsibilities following up appropriately.

  • Schedule monthly reoccurring leadership review meetings

  • Coordinate scheduling of meetings for MD & CFO and key executives with external employees regionally and globally and effectively manage time zone differences

• Manage all administrative tasks for MD & CFO and key executives in an efficient manner

  • Act as the primary point of contact among executives employees and other external partners (distributors government officials etc.) pertaining to the MD & CFO.

  • Complete a broad variety of administrative tasks that facilitate the MDs ability to effectively lead the organization.

  • Manage all travel arrangements & detailed travel itineraries.

  • Manage all external leadership business visits logistics & preparations fully to create a welcoming environment.

  • Support Board of Directors & Shareholders meeting organization

• Prepare & consolidate GM Africa reports & presentations.

  • Responsible for the monthly Executive summary consolidation from the management team.

  • Manage the organizational chart for the leadership and Finance team

• Support MD in activities related to employee engagement.

  • Organize MD monthly meetings to promote inclusion and diversity as well as give people the opportunity to connect directly with the MD to create an open communication environment.

• Schedule and Run Leadership weekly staff meetings and support all off-site meetings.

  • Agenda development in conjunction with Business Planner

  • Logistics arrangements

  • Minutes and action plan tracking

Your Skills & Abilities (Required Qualification)

Educational and Experience Background:

• Previous experience as an EA.

• English language must be at a very strong business level

• Bachelors Degree

Skills:

• Strong interpersonal skills and the ability to build relationships with stakeholders.

• Proficiency in Windows including Outlook Microsoft Teams MS Word Excel and PowerPoint.

• Ability to work independently and with professional discretion.

• Excellent writing editing and grammatical skills.

• Ability to work with a broad range of people including executives staff visitors etc.

• Excellent management time-management and problem-solving skills.

• Excellent people skills.

• Comfort Around Higher Management

• Confidentiality and Discretion

• Integrity and Trust

• Customer focus

• Strong Attention to Details

• Organizational Agility

• Priority Setting

• Time Management

• Timely Decision Making

• Teamwork & collaboration

• Quality Management

About GM

Our vision is a world with Zero Crashes Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better safer and more equitable for all.

Why Join Us

We believe we all must make a choice every day individually and collectively to drive meaningful change through our words our deeds and our culture. Every day we want every employee to feel they belong to one General Motors team.

Non-Discrimination and Equal Employment Opportunities

General Motors is committed to being a workplace that is not only free of unlawful discrimination but one that genuinely fosters inclusion and belonging. We strongly believe that providing an inclusive workplace creates an environment in which our employees can thrive and develop better products for our customers.

We encourage interested candidates to review the key responsibilities and qualifications for each role and apply for any positions that match their skills and capabilities. Applicants in the recruitment process may be required where applicable to successfully complete a role-related assessment(s) and/or a pre-employment screening prior to beginning employment. To learn more visit How we Hire.

Accommodations

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